Executive Assistant to 3 Executives (Denver, On-Site)

Apex Systems; Denver (CO); On-site; USD 50,000 - 65,000; Full time

Job summary

Everforth Apex, a premier IT services company, seeks an experienced Administrative Assistant to support up to three executives on-site in Denver. This role manages calendars, travel arrangements, expenses, and office operations to maintain a high-functioning work environment.

The ideal candidate has 5+ years of executive support experience, strong MS Office skills, and familiarity with travel/expense systems.

Qualifications

• 5+ years of experience as an Executive Assistant or in a comparable role.
• Ability to work independently, multitask, and handle confidential information.
• Experience supporting senior-level executives.

Responsibilities

• Manage and coordinate daily schedules and calendars for multiple executives.
• Arrange executive travel for domestic and international trips, including flights, hotels and transportation.
• Process and manage expenses for self and supported executives.
• Plan and coordinate employee engagement events of varying sizes.
• Manage building access for employees and visitors.
• Procure and maintain office technology and general office supplies.
• Conduct regular site inspections to ensure safety standards are met.
• Handle multiple priorities and conflicting objectives simultaneously.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Concur

Travel management

Expense management

Procurement platforms

GepSmart

Coupa

SAP Ariba

Executive presence

Interpersonal communication

Job description

Everforth Apex, a premier IT services company, seeks an experienced Administrative Assistant to support up to three executives on-site in Denver. This role manages calendars, travel arrangements, expenses, and office operations to maintain a high-functioning work environment.

The ideal candidate has 5+ years of executive support experience, strong MS Office skills, and familiarity with travel/expense systems.