Administrative Assistant

Apex Systems; Plano (TX); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Life insurance

Disability insurance

401K with match

ESPP

Job summary

Everforth Apex is seeking an Administrative Assistant in Plano, TX to provide confidential support to multiple executives. You will manage calendars, coordinate travel, process expenses, and organize meetings to keep operations smooth.

The role requires 3+ years of experience, strong MS Office skills, and the ability to handle sensitive information with integrity. You should be able to work independently in a hybrid environment and communicate effectively with stakeholders.

Qualifications

• 3+ years of experience as an Administrative Assistant or in a comparable role supporting senior executives.
• Proficiency in MS Office Suite and calendar management.
• Ability to handle confidential and sensitive material with integrity.

Responsibilities

• Provide executive administrative support, including managing schedules, meetings, and travel arrangements.
• Coordinate and respond to correspondence from internal and external groups.
• Proactively manage calendars and resolve scheduling conflicts.
• Prepare meeting minutes and related documents.
• Arrange complex travel plans and itineraries.
• Assist with site-specific activities, access management, and departmental administration.
• Maintain accurate records and process expense reimbursements.
• Communicate with executives and line management to gather and convey information.

Skills

Calendar management

MS Office

Travel coordination

Expense processing

Executive support

Tools

Co-Pilot

Job description

Administrative Assistant

Location: Plano, Texas (Hybrid)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

This position is responsible for providing diverse and confidential administrative support to multiple executives. The role involves extensive calendar management, coordinating travel, processing expenses, and organizing meetings. The ideal candidate will manage various objectives and projects in a responsive and personable manner, ensuring efficient operations.

Key Responsibilities

• Provide executive administrative support, including managing schedules, meetings, and travel arrangements.
• Coordinate and respond to correspondence and requests from internal and external groups.
• Proactively manage multiple calendars and resolve scheduling conflicts.
• Prepare meeting minutes and related documents.
• Arrange complex and frequently changing travel plans and itineraries.
• Assist with site-specific activities, access management, and departmental administration.
• Maintain accurate records and prepare expense reimbursements.
• Communicate with executives and line management to gather and convey information.

Required Qualifications

Experience: 3+ years of experience as an Administrative Assistant or in a comparable role with a demonstrated ability to interact with senior-level executives.

• Proficiency in the MS Office Suite.
• Ability to work independently, multi-task, and manage time effectively.
• Capability to handle confidential and sensitive material with integrity.
• Strong attention to detail and organizational skills.
• Proactive attitude with the ability to work in a deadline-driven environment.

Preferred Qualifications

• Prior experience in a global technology environment.
• Strong executive presence and interpersonal communication skills.
• Experience with Co-Pilot.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.