Executive Admin Assistant - Healthcare Ops (Mon-Fri)

Fairview Health Services; Saint Paul (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Life insurance

Disability insurance

PTO

Sick and Safe Time

Tuition reimbursement

Retirement plan

Early access to earned wages

Job summary

Fairview Health Services is seeking an Administrative Assistant to support the Home Medical Equipment division in St. Paul, MN. This full-time, on-site role assists the System Executive, Directors, and Managers with daily office operations in a 17-location division.

Responsibilities include greeting visitors, handling calls, preparing materials, scheduling meetings, coordinating travel and invoices, and developing office procedures. Mon–Fri, 8:00 AM–4:30 PM, benefit-eligible position.

Qualifications

• High School diploma or GED required.
• 2 years experience in a similar administrative role.

Responsibilities

• Greet and direct visitors; answer and manage calls; develop presentations and reports.
• Prepare agendas, notices, meeting materials, minutes and resolutions; support AV, catering, and travel for meetings.
• Schedule and coordinate meetings; manage calendars for department staff including managers and directors.
• Develop and implement office procedures; handle invoices, orders, supplies, and equipment maintenance.
• Assist staff to ensure seamless support for leadership team; interact with a wide range of stakeholders.
• Make independent decisions to prioritize tasks; develop organization systems.

Skills

Calendar management

Communication

Meeting coordination

Travel arrangements

Education

High School Diploma or GED

Job description

Fairview Health Services is seeking an Administrative Assistant to support the Home Medical Equipment division in St. Paul, MN. This full-time, on-site role assists the System Executive, Directors, and Managers with daily office operations in a 17-location division.

Responsibilities include greeting visitors, handling calls, preparing materials, scheduling meetings, coordinating travel and invoices, and developing office procedures. Mon–Fri, 8:00 AM–4:30 PM, benefit-eligible position.