Administrative Assistant

Fairview Health Services; Saint Paul (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Life insurance

Disability insurance

PTO

Sick and Safe Time

Tuition reimbursement

Retirement plan

Early access to earned wages

Job summary

Fairview Health Services is seeking an Administrative Assistant to support the Home Medical Equipment division in St. Paul, MN. This full-time, on-site role assists the System Executive, Directors, and Managers with daily office operations in a 17-location division.

Responsibilities include greeting visitors, handling calls, preparing materials, scheduling meetings, coordinating travel and invoices, and developing office procedures. Mon–Fri, 8:00 AM–4:30 PM, benefit-eligible position.

Qualifications

• High School diploma or GED required.
• 2 years experience in a similar administrative role.

Responsibilities

• Greet and direct visitors; answer and manage calls; develop presentations and reports.
• Prepare agendas, notices, meeting materials, minutes and resolutions; support AV, catering, and travel for meetings.
• Schedule and coordinate meetings; manage calendars for department staff including managers and directors.
• Develop and implement office procedures; handle invoices, orders, supplies, and equipment maintenance.
• Assist staff to ensure seamless support for leadership team; interact with a wide range of stakeholders.
• Make independent decisions to prioritize tasks; develop organization systems.

Skills

Calendar management

Communication

Meeting coordination

Travel arrangements

Education

High School Diploma or GED

Job description

Job Overview

On Fairview's Home Medical Equipment (FHME) team, we strive to help each patient reach optimal independence, health, and comfort. Do you enjoy supporting patients, solving problems, and connecting with resources in a friendly environment?

We are seeking an Administrative Assistant in the Home Medical and Orthotics Prosthetics division. This role will support the System Executive, Directors, and Managers of the department. This division has 17 locations across the Twin Cities and another location in Hibbing.

The position will work in-person at our main location in St. Paul, MN. This is a full-time position working Monday through Friday from 8:00AM - 4:30PM. This is a benefit-eligible role!

The overall responsibilities include managing a complex office environment with their daily needs.

Responsibilities

• Provides coordination of written and verbal communication to support day to day operations including greeting and directing visitors, answering and managing telephone calls, developing presentations and reports, and making copies.
• Prepares agendas, notices, meeting materials, minutes and resolutions as well as provides support for AV, catering needs, and travel arrangements for meetings.
• Schedules and coordinates meetings, appointments, and manages calendars for department staff including managers, directors, etc.
• Develops and implements office procedures to maintain systems and records, including preparing invoice for payments, locating and ordering repair/service requires, order supplies, and maintaining equipment.
• Assist other staff as needed to ensure no gaps in service to leadership team.
• Interacts with other people from a wide variety of levels, from clients to managements and C-suite leaders.
• Performs daily tasks with a positive attitude and a desire to develop.
• Makes independent decisions daily, addressing the best way to handle tasks.
• Develops systems of organization and effectively prioritizes tasks.

Required Qualifications

• High School diploma or GED
• 2 years experience in a similar administrative role

Preferred Qualifications

• Background in healthcare provider or payor industry
• Experience supporting multiple individuals
• Notary

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status