Executive Admin Assistant for Senior Leadership

Grace Federal Solutions; Durham (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Grace Federal Solutions seeks an Administrative Assistant for the Dean's Office in Durham, NC. The role provides high-level administrative and project support to the Vice Dean for Data Science and AI and the Vice Dean for Basic and Preclinical Science.

This position requires sound judgment, discretion, and the ability to work independently while managing multiple responsibilities with strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• Two years of post-secondary education in a business-related field preferred.
• Minimum of four years of progressive clerical, business, or administrative experience.
• Experience supporting senior leadership or executive offices preferred.
• Familiarity with personnel practices, budgeting principles, and coordination activities.

Responsibilities

• Manage calendars and coordinate small and large meetings (attendee lists, scheduling, room setup, catering, taking minutes).
• Manage travel details and arrangements for visitors.
• Coordinate document review and signature requirements, including workflow and approvals.
• Process procurement card invoices and submit/track reimbursements.
• Assist in timely management of all communications; compose letters and monitor follow-up.
• Prepare and amend Word/Excel documents, PowerPoint presentations, and other reports.

Skills

Administrative skills

Office management

Project management

Organization

Communication

Microsoft Office

Education

High school diploma

Business-related education (two years)

Tools

Microsoft Word

Excel

PowerPoint

Job description

Grace Federal Solutions seeks an Administrative Assistant for the Dean's Office in Durham, NC. The role provides high-level administrative and project support to the Vice Dean for Data Science and AI and the Vice Dean for Basic and Preclinical Science.

This position requires sound judgment, discretion, and the ability to work independently while managing multiple responsibilities with strong organizational and communication skills.