Executive Admin & Operations Lead – Neurosurgery

Duke University; Durham (NC); Hybrid; USD 50,000 - 79,000; Full time

Benefits offered by this job

One remote workday per week

Job summary

Duke University in Durham, NC seeks a Senior Administrative Operations Coordinator in the Chair's Office to support the Chair and Chief Administrative Officer. You will manage executive calendars, coordinate meetings, prepare agendas, and serve as a trusted partner across the department and health system.

The role emphasizes excellent communication, discretion with confidential information, and collaboration with faculty, staff, and external partners to advance patient care, research, and

Qualifications

• Significant experience supporting senior executives, physicians, or academic leaders.
• Advanced proficiency with Outlook calendar management and coordinating complex executive schedules.
• Strong organizational, prioritization, and problem-solving skills.
• Ability to adapt quickly in a fast-paced environment.
• Demonstrated commitment to customer service excellence and confidentiality.

Responsibilities

• Provide comprehensive administrative support to the Chair and Chief Administrative Officer.
• Manage complex executive calendars involving multiple stakeholders, competing priorities, and time-sensitive requests.
• Coordinate meetings, interviews, retreats, special events, and executive-level engagements.
• Prepare agendas, presentations, briefing materials, itineraries, and supporting documentation.
• Draft, edit, and coordinate professional correspondence, reports, and communications.
• Build and maintain collaborative relationships across Duke University School of Medicine and Duke Health.
• Support leadership initiatives, departmental priorities, and special projects.

Skills

Calendar management

Organization

Communication

Confidentiality

Problem-solving

Customer service

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Duke University in Durham, NC seeks a Senior Administrative Operations Coordinator in the Chair's Office to support the Chair and Chief Administrative Officer. You will manage executive calendars, coordinate meetings, prepare agendas, and serve as a trusted partner across the department and health system.

The role emphasizes excellent communication, discretion with confidential information, and collaboration with faculty, staff, and external partners to advance patient care, research, and