Executive Assistant, Data Science (Remote)

Recruit Monitor; Los Angeles (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

A leading educational institution is seeking an Executive Assistant for the Dean and Assistant Dean of Social Sciences. This remote position requires managing daily operations, scheduling meetings, coordinating events, and handling travel arrangements. Important qualifications include strong organizational, analytical, and interpersonal skills, along with the ability to handle confidential matters. The ideal candidate should have proficiency in office software to perform various administrative tasks efficiently. Flexibility and attention to detail are essential.

Qualifications

• Ability to research, analyze, and present data concisely.
• Proficient in spreadsheet design and word processing.
• Strong analytical skills to identify problems and suggest solutions.
• Demonstrated judgment and initiative in work assignments.
• Excellent organizational skills for timely task completion.
• Effective writing skills for correspondence.
• Strong interpersonal skills for effective relationships.
• Ability to manage sensitive documents confidentially.
• Experience in scheduling meetings using calendar software.
• Skill in organizing and maintaining filing systems.

Responsibilities

• Manage daily operations for the Dean and Assistant Dean.
• Schedule meetings and prepare correspondence.
• Coordinate special events and arrange travel.
• Track and submit expense reimbursements.

Skills

Research and analysis

Spreadsheet design

Analytical skills

Judgment and initiative

Organizational skills

Writing skills

Interpersonal skills

Confidentiality handling

Meeting arrangement

Filing system management

Job description

Executive Assistant, Data Science (Remote)

The Executive Assistant manages multiple functions and daily operations for the Dean and Assistant Dean of Social Sciences and the College Dean's office, including scheduling a high volume of meetings, directing and preparing correspondence, coordinating special events, arranging travel, and tracking and submitting expense reimbursements, and processing business purchases under the guidance of direct supervisor and the Dean/Assistant Dean for the division.

Percentage of Time: 100

Shift Start: 8:00 am

Shift End: 5:00 pm

Qualifications for Position

• Ability to research, analyze, compile, and present data in a clear and concise manner.
• Computing skills to design spreadsheets, perform word processing, and receive and monitor electronic mail correspondence.
• Analytical skills to evaluate information, identify problems, and suggest solutions and method of implementation.
• Ability to exercise judgment and initiative in performing work assignments.
• Organizational skills to ensure that short- and long-range tasks are completed in a timely manner.
• Writing skills to compose and edit correspondence and electronic mail using correct grammar, spelling, and punctuation.
• Interpersonal skills to establish and maintain effective working relationships with superiors, co-workers, subordinates, members of campus community, and public.
• Ability to deal tactfully with documents and matters of a sensitive and confidential nature.
• Demonstrated ability in arranging meetings and scheduling appointments using a computer calendar program.
• Skill in implementing, organizing, and maintaining a complex filing system.