Executive Assistant to Dean & Advancement

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Professional training opportunities

Exclusive perks and discounts

Job summary

University of North Carolina at Chapel Hill is seeking an Executive Assistant to support the Associate Dean for Advancement, Communications, and the Dean's Office. The role includes managing data reporting, processing contracts, and handling extensive calendaring and scheduling for senior university leadership.

The position involves coordinating purchases, vendor agreements, and event planning, with frequent high-level interactions across internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; related degree/additional experience preferred.
• Experience supporting high-level executives in a university setting is desirable.
• Proficiency with university accounting and CRM software is a plus.

Responsibilities

• Support the Associate Dean for Advancement, Communications, and the Dean's Office (totaling 100% allocation).
• Manage day-to-day operations: data querying/analysis, reports from development database, purchase requisitions, and contract processing.
• Coordinate extensive calendaring and scheduling for the Associate Dean.
• Support purchasing processes, vendor agreements, and calendar coordination for Communications.
• Assist with faculty and staff searches, event planning, and other admin duties as needed.
• Coordinate alumni receptions, donor events, and School functions in partnership with Dean/Associate Dean.

Skills

Administrative experience

Calendar management

Data analysis

Vendor management

Executive liaison

Office software proficiency

Education

High school diploma or equivalent

Associate's degree in related field

Bachelor's degree in business or related discipline

Tools

DAVIE CRM

University accounting systems

Job description

University of North Carolina at Chapel Hill is seeking an Executive Assistant to support the Associate Dean for Advancement, Communications, and the Dean's Office. The role includes managing data reporting, processing contracts, and handling extensive calendaring and scheduling for senior university leadership.

The position involves coordinating purchases, vendor agreements, and event planning, with frequent high-level interactions across internal and external stakeholders.