Executive Admin Assistant for Engineering Leaders (Hybrid)

Aquent; Cupertino (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Weekly pay

Benefits

401k with match

Job summary

Aquent is partnering with a leading innovative organization in Cupertino, CA to hire an Administrative Assistant who will support two directors and their engineering teams. The role anchors operations, calendar integrity, travel logistics, expense reporting, and events, enabling leaders to focus on strategic initiatives.

The position is onsite Monday–Thursday with Friday as a hybrid day, offering a collaborative environment and exposure to cross-functional teams in a fast-paced tech setting.

Qualifications

• 3+ years supporting leaders in a corporate setting.
• Experience coordinating calendars and travel for executives.
• Strong written and verbal communication with senior leaders.

Responsibilities

• Manage complex daily calendars and resolve scheduling conflicts.
• Coordinate travel arrangements and expense reporting.
• Plan and execute team events and meetings.
• Assist with space planning and office needs.
• Serve as a central point of contact for admins and leaders.

Skills

Calendar management

Travel coordination

Expense reporting

Event planning

Space planning

Executive support

Communication

multitasking

Education

Associate degree

Bachelor’s degree (bonus)

Tools

Microsoft Office

Google Workspace

Job description

Aquent is partnering with a leading innovative organization in Cupertino, CA to hire an Administrative Assistant who will support two directors and their engineering teams. The role anchors operations, calendar integrity, travel logistics, expense reporting, and events, enabling leaders to focus on strategic initiatives.

The position is onsite Monday–Thursday with Friday as a hybrid day, offering a collaborative environment and exposure to cross-functional teams in a fast-paced tech setting.