Executive Admin Assistant | Calendar & Travel Coordination

Another World Electronics Inc. in; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

NovaBloom Technologies is seeking an Admin Assistant - Executive to provide comprehensive administrative support to executive leadership. You will manage calendars, prepare presentations, coordinate travel, handle expense reports, and maintain confidentiality with a proactive problem-solving approach.

The ideal candidate brings exceptional organizational skills, strong communication, and the ability to handle multiple priorities while maintaining discretion.

Qualifications

• High school diploma or equivalent is required.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proven ability to maintain confidentiality.
• Experience with scheduling and coordinating meetings.
• Ability to prepare expense reports with accuracy; travel arrangements Experience expected.
• Demonstrated organizational skills and attention to detail.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and appointments using Outlook.
• Prepare and edit presentations with PowerPoint, ensuring accuracy and professional format.
• Coordinate complex travel arrangements including flights, hotels, and itineraries.
• Prepare and process expense reports and ensure adherence to policies.
• Provide administrative support including drafting correspondence and handling calls.
• Prioritize tasks and meet deadlines with strong time management.
• Assist with planning company events and meetings with strong organizational skills.
• Maintain confidentiality of sensitive information and handle confidential documents with discretion.
• Identify and resolve administrative issues proactively.
• Support data entry and record-keeping with meticulous attention to detail.

Skills

Excel

Microsoft Word

MS Office

Frame Maker

Education

Associates in Business Admin.

Bachelors in Business Admin.

Job description

NovaBloom Technologies is seeking an Admin Assistant - Executive to provide comprehensive administrative support to executive leadership. You will manage calendars, prepare presentations, coordinate travel, handle expense reports, and maintain confidentiality with a proactive problem-solving approach.

The ideal candidate brings exceptional organizational skills, strong communication, and the ability to handle multiple priorities while maintaining discretion.