Remote Executive Coordinator & Operations Partner

NOVA Technologies; Tallahassee (FL); Teletrabalho; USD 60 000 - 85 000; Tempo integral

Resumo da oferta

NOVA Technologies is seeking an Executive Administrator to serve as a trusted administrative partner in a remote role, connecting executive coordination with business operations, travel, marketing support, and event logistics. The ideal candidate is organized, proactive, and adept at handling confidential information while aligning with executive schedules across time zones.

The role involves managing calendars, coordinating meetings and travel, preparing materials, and supporting budgets and

Qualificações

• Requires supporting an executive or leadership team

Responsabilidades

• Manage executive calendars, meetings, communications, action items, and priorities.
• Coordinate leadership meetings, customer engagements, employee events, and executive visits.
• Prepare reports, presentations, agendas, and briefing materials.
• Arrange business travel and prepare expense reports and corporate-card reconciliations.
• Support operating rhythms, purchasing, invoices, supplies, vendors, and administrative workflows.
• Assist Marketing and Business Development with communications, presentations, collateral, and content coordination.
• Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.
• Provide hands-on event support including setup, teardown, and post-event follow-up.

Conhecimentos

Executive support

Calendar management

Travel & expense admin

Event coordination

Confidential information handling

Formação académica

Associate degree or equivalent

Ferramentas

Microsoft 365

Descrição da oferta de emprego

NOVA Technologies is seeking an Executive Administrator to serve as a trusted administrative partner in a remote role, connecting executive coordination with business operations, travel, marketing support, and event logistics. The ideal candidate is organized, proactive, and adept at handling confidential information while aligning with executive schedules across time zones.

The role involves managing calendars, coordinating meetings and travel, preparing materials, and supporting budgets and