Remote Executive Coordinator & Operations Partner

Nova Technologies, an Employee-Owned Engineering Company; Tallahassee (FL); Remote; USD 55,000 - 75,000; Full time

Job summary

Nova Technologies is seeking an Executive Administrator to act as a trusted partner to Business Unit Leaders in a remote role based in the United States. You will coordinate calendars, meetings, travel, expenses, and marketing support while maintaining confidentiality and professionalism.

The position requires an Associate degree and 2–4 years of administrative experience supporting executives, with proficiency in Microsoft 365 and the ability to work across multiple time zones and locations.

Qualifications

• Associate degree in business administration, communications, marketing, office administration, or a related field.
• Two to four years of administrative experience supporting an executive, senior leader, or leadership team.
• Experience coordinating calendars, meetings, travel, expenses and business documents; proficiency in Microsoft 365; ability to handle confidential information.

Responsibilities

• Manage executive calendars, meetings, communications, action items, and competing priorities.
• Coordinate leadership meetings, customer engagements, employee events, and executive visits.
• Prepare professional correspondence, reports, presentations, agendas, and briefing materials.
• Arrange business travel and prepare timely expense reports and corporate-card reconciliations.
• Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows.
• Assist Marketing and Business Development with approved communications, presentations, collateral, promotional items, and content coordination.
• Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.
• Provide hands-on event support, including setup, teardown, runner support, inventory control, and post-event follow-up.

Skills

Executive support

Calendar management

Travel & expenses

Microsoft 365 proficiency

Education

Associate degree in business/related field

Tools

Microsoft 365

Job description

Nova Technologies is seeking an Executive Administrator to act as a trusted partner to Business Unit Leaders in a remote role based in the United States. You will coordinate calendars, meetings, travel, expenses, and marketing support while maintaining confidentiality and professionalism.

The position requires an Associate degree and 2–4 years of administrative experience supporting executives, with proficiency in Microsoft 365 and the ability to work across multiple time zones and locations.