Executive Admin Assistant: Calendar, Meetings & Reports

Talentify; Lakeland (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

Talentify is seeking an experienced Administrative Assistant in Lakeland, FL to manage a supervisor’s calendar, schedule appointments, and respond to routine inquiries in the manager’s absence. The role develops reports, compiles data, and coordinates meetings with staff and vendors.

Responsibilities include preparing memorandums, organizing events, and maintaining records, minutes, and confidential correspondence. Proficiency with MS Office and strong writing are essential for success.

Qualifications

• 3–5 years of admin experience required.
• Strong writing ability and proactive work style.
• Strong communication with managers, staff, and vendors.
• Proficient with computers and MS Office (Excel, Word).

Responsibilities

• Manage supervisor's calendar and schedule appointments.
• Answer routine inquiries in supervisor's absence.
• Prepare memorandums detailing procedures and policies.
• Arrange programs, events, or conferences including facilities and catering.
• Direct minutes, notices and records for corporate meetings.
• Transcribe dictation and prepare confidential documents.
• Create and maintain databases and spreadsheets.

Skills

Three to five years experience

Excellent writing skills

Verbal communication

Multitasking

Initiative

Education

High school diploma or equivalent

Tools

Excel

Word

Automated systems

Job description

Talentify is seeking an experienced Administrative Assistant in Lakeland, FL to manage a supervisor’s calendar, schedule appointments, and respond to routine inquiries in the manager’s absence. The role develops reports, compiles data, and coordinates meetings with staff and vendors.

Responsibilities include preparing memorandums, organizing events, and maintaining records, minutes, and confidential correspondence. Proficiency with MS Office and strong writing are essential for success.