Executive Admin Assistant — Board & Executive Support

Chimes; New Castle, Northern (DE, KY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Flexible Spending Accounts

Life Insurance

Disability Insurance

Paid Time Off

401(k) with Employer Match

Employee Recognition Programs

Referral Bonus opportunities

Tickets at Work discounts

Job summary

Chimes is a not-for-profit organization in Delaware that helps people with intellectual and behavioral challenges to reach their fullest potential. The Executive Assistant role supports the executive leadership, coordinates meetings, prepares materials, and manages communications across the organization.

The position requires a Bachelor’s degree (preferred) and 3–4 years of secretarial experience, with strong English, office software skills, and professional decorum.

Qualifications

• Bachelor’s degree strongly preferred.
• Three to four years of full-time secretarial/administrative experience required.
• Strong written and spoken English; proficient math and office methods.

Responsibilities

• Serve as Executive Assistant to the Executive level staff.
• Collaborate with other executive assistants across the organization.
• Schedule meetings and reserve rooms; take minutes as needed.
• Assist in preparation of presentations and meetings.
• Maintain calendars, handle calls and distribute mail timely.

Skills

Calendar management

Executive support

Meeting coordination

Document handling

Telephone etiquette

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Dictaphone

Electronic document management

Job description

Chimes is a not-for-profit organization in Delaware that helps people with intellectual and behavioral challenges to reach their fullest potential. The Executive Assistant role supports the executive leadership, coordinates meetings, prepares materials, and manages communications across the organization.

The position requires a Bachelor’s degree (preferred) and 3–4 years of secretarial experience, with strong English, office software skills, and professional decorum.