Executive Admin Assistant

Chimes; New Castle, Northern (DE, KY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Flexible Spending Accounts

Life Insurance

Disability Insurance

Paid Time Off

401(k) with Employer Match

Employee Recognition Programs

Referral Bonus opportunities

Tickets at Work discounts

Job summary

Chimes is a not-for-profit organization in Delaware that helps people with intellectual and behavioral challenges to reach their fullest potential. The Executive Assistant role supports the executive leadership, coordinates meetings, prepares materials, and manages communications across the organization.

The position requires a Bachelor’s degree (preferred) and 3–4 years of secretarial experience, with strong English, office software skills, and professional decorum.

Qualifications

• Bachelor’s degree strongly preferred.
• Three to four years of full-time secretarial/administrative experience required.
• Strong written and spoken English; proficient math and office methods.

Responsibilities

• Serve as Executive Assistant to the Executive level staff.
• Collaborate with other executive assistants across the organization.
• Schedule meetings and reserve rooms; take minutes as needed.
• Assist in preparation of presentations and meetings.
• Maintain calendars, handle calls and distribute mail timely.

Skills

Calendar management

Executive support

Meeting coordination

Document handling

Telephone etiquette

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Dictaphone

Electronic document management

Job description

Chimes Residential Delaware
New Castle County, DE, USA

Description

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services— educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Pay: $20.50/Hourly

PRIMARY JOB FUNCTION(S)

• Serves as Executive Assistant to the Executive level staff.
• Works collaboratively with other executive assistants throughout the organization
• May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities
• Tactfully manages family complaints and other telephone calls
• Schedules meetings and reserves rooms as needed
• Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants.
• Assist in the preparation of presentations and meetings.
• Ensures timely and accurate distribution of outgoing and incoming mail
• Develops and maintains a variety of files for manager. Involved in development and maintenance of information and computer record keeping systems
• Maintains monthly calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone calls for Executive
• Is a positive role model for individuals served and Agency staff.
• Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous.
• Assumes other duties, responsibilities and special projects as needed.

REQUIREMENTS:

EDUCATION: A Bachelor’s degree from an accredited college or university strongly preferred.

EXPERIENCE: Three to fours of full-time employment in progressively responsible secretarial and administrative work required. Thorough knowledge and demonstrated effective use of written and spoken English, basic math, modern office methods and equipment, including microcomputer, dictaphone, computer skills, word processing, electronic document management systems and data bases also required. Judgment, tact, and ability to meet the public, thorough understanding of Agency’s organization and programs. Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.