Executive Admin Assistant

Chimes; Delaware; On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental, and Vision Insurance

Tuition Reimbursement options

Flexible Spending Accounts (Health,Dep

Life Insurance

Disability Insurance

Paid Time Off

403(b) with Employer Match

Employee Recognition Programs

Employee Referral Bonus opportunities

Discounts through Tickets at Work

Job summary

Chimes is seeking an Executive Assistant to support the executive level staff, coordinating calendars, meetings, minutes, and communications across the organization.

A Bachelor's degree is preferred and 3–4 years of full-time secretarial/administrative experience is required. Proficiency with office software, document management systems, and accurate data handling is essential for success.

Qualifications

• Bachelor's degree preferred.
• Three to four years of full-time secretarial/administrative work required.
• Proficiency with written and spoken English and basic math.

Responsibilities

• Serve as Executive Assistant to the Executive level staff.
• Schedule meetings and manage calendars for executives.
• Take minutes and distribute them to attendees.
• Assist with presentations and board/officer communications.
• Maintain files and information systems for managers.

Skills

Executive support

Calendar management

Minute taking

Written and spoken English

Office software

Education

Bachelor's degree

Tools

Word processing

Document management systems

Databases

Job description

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services— educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Pay: $20.50/Hourly

PRIMARY JOB FUNCTION(S)

• Serves as Executive Assistant to the Executive level staff.
• Works collaboratively with other executive assistants throughout the organization
• May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities
• Tactfully manages family complaints and other telephone calls
• Schedules meetings and reserves rooms as needed
• Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants.
• Assist in the preparation of presentations and meetings.
• Ensures timely and accurate distribution of outgoing and incoming mail
• Develops and maintains a variety of files for manager. Involved in development and maintenance of information and computer record keeping systems
• Maintains monthly calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone calls for Executive
• Is a positive role model for individuals served and Agency staff.
• Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous.
• Assumes other duties, responsibilities and special projects as needed.

REQUIREMENTS

EDUCATION: A Bachelor's degree from an accredited college or university strongly preferred.

EXPERIENCE: Three to fours of full-time employment in progressively responsible secretarial and administrative work required. Thorough knowledge and demonstrated effective use of written and spoken English, basic math, modern office methods and equipment, including microcomputer, dictaphone, computer skills, word processing, electronic document management systems and data bases also required. Judgment, tact, and ability to meet the public, thorough understanding of Agency's organization and programs. Must have an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.

What's in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week)

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through "Tickets at Work"
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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