Executive Academic Programs & Operations Coordinator

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego is seeking an Academic Support Coordinator to deliver executive-level assistance within the Department of Orthopaedic Surgery. The role includes coordinating conferences, meetings, travel, and reimbursements, and supporting faculty with scholarly activities and credentialing.

The incumbent will manage complex calendars, assist with grant submissions, and prepare materials for advancement while maintaining confidentiality and professional discretion in all interactions.

Qualifications

• Independent executive support experience with academic or professional offices.
• Ability to analyze problems and propose practical solutions.
• Strong organizational and calendaring skills for complex schedules.
• Excellent written communication and confidentiality.

Responsibilities

• Provide executive-level support for Department initiatives and events.
• Manage conferences, meetings, and travel logistics for faculty.
• Assist with grant submissions, credentialing, and licensure.
• Prepare academic files and reconcile expenses in accordance with policy.

Skills

Executive support

Calendar management

Data analysis

Written communication

Travel logistics

Problem solving

Tools

Word

Excel

PowerPoint

Adobe Acrobat

Outlook

IShare

Job description

UC San Diego is seeking an Academic Support Coordinator to deliver executive-level assistance within the Department of Orthopaedic Surgery. The role includes coordinating conferences, meetings, travel, and reimbursements, and supporting faculty with scholarly activities and credentialing.

The incumbent will manage complex calendars, assist with grant submissions, and prepare materials for advancement while maintaining confidentiality and professional discretion in all interactions.