Executive Academic Programs Coordinator

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego’s Department of Orthopaedic Surgery seeks an Academic Support Coordinator to provide executive-level support, manage complex calendars, and coordinate travel, conferences, and reimbursements for faculty and staff.

The role will assist with grant submissions, credentialing, and licensure, ensuring confidentiality and professional communication across multiple offices and external partners.

Qualifications

• Demonstrated executive-level administrative skills, with tact and discretion.
• Experience supporting faculty or academic leadership is preferred.
• Excellent written communication and proofreading abilities.

Responsibilities

• Provide independent executive-level support for department missions.
• Manage calendars, meetings, and travel arrangements for faculty.
• Assist with grant submissions, credentialing, and licensure; handle reimbursements.

Skills

Executive-level administrative skills

Calendar management

Travel arrangements

Confidentiality

Written communication

Attention to detail

Education

Bachelor’s degree preferred

Tools

Outlook

Microsoft Office

IShare

Job description

UC San Diego’s Department of Orthopaedic Surgery seeks an Academic Support Coordinator to provide executive-level support, manage complex calendars, and coordinate travel, conferences, and reimbursements for faculty and staff.

The role will assist with grant submissions, credentialing, and licensure, ensuring confidentiality and professional communication across multiple offices and external partners.