Hybrid Academic Operations Coordinator

University of California San Diego; California, Northern (MO, KY); Hybrid; USD 64,000 - 92,000; Full time

Job summary

UC San Diego Health's Department of Orthopaedic Surgery seeks an Academic Support Coordinator to provide executive-level support, manage complex calendars, and coordinate a range of academic, clinical, and research activities. The role requires tact, discretion, and strong organizational skills to keep projects on track and ensure efficient day-to-day operations within the department.

You will assist with grant submissions, credentialing, travel logistics, and preparation of manuscripts,

Qualifications

• Demonstrated ability to analyze, formulate solutions, and resolve problems independently while maintaining professional relationships.
• Experience supporting academic advancement processes and coordinating complex faculty schedules involving clinical, teaching and research responsibilities.
• Knowledge of basic bookkeeping and fiscal tracking/monitoring skills.
• Strong time management, organizational and follow-up skills to prioritize and complete tasks within set timelines; able to adapt to changing priorities.
• Demonstrated executive-level administrative skills, including independent judgement, discretion, tact and diplomacy in handling sensitive matters.
• Strong computer skills with Word, Excel, PowerPoint, and Adobe Acrobat; ability to create materials for reports and presentations.
• Demonstrated ability to conduct research, organize, interpret, and analyze information to compile reports for ongoing projects.
• Excellent written communication and ability to compose, edit, proofread letters, memoranda, and reports.
• Experience planning travel, events, orientations and group sessions; familiarity with travel logistics systems.

Responsibilities

• Provide independent executive-level support for department projects and development opportunities.
• Manage educational, clinical, and research conferences and meetings; assist with grant and industry submissions.
• Prepare academic files for faculty advancement and manage credentialing and licensure processes.
• Coordinate and manage complex faculty calendars and travel logistics; handle reimbursements and purchasing.
• Assist with space and facilities planning and event logistics; support department sponsored programs and events as needed.
• Serve as liaison with internal and external stakeholders; protect confidentiality and exercise discretion in handling sensitive matters.

Skills

Problem solving

Academic advancement

Faculty scheduling

Bookkeeping

Time management

Executive support

Research and reporting

Written communication

Travel logistics

Tools

Word

Excel

PowerPoint

Adobe Acrobat

Job description

UC San Diego Health's Department of Orthopaedic Surgery seeks an Academic Support Coordinator to provide executive-level support, manage complex calendars, and coordinate a range of academic, clinical, and research activities. The role requires tact, discretion, and strong organizational skills to keep projects on track and ensure efficient day-to-day operations within the department.

You will assist with grant submissions, credentialing, travel logistics, and preparation of manuscripts,