Academic Programs & Operations Coordinator

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California - San Diego Medical Centers seeks an Academic Support Coordinator to provide high-level administrative support to the Orthopaedic Surgery Department. The role includes managing complex calendars, coordinating travel, and assisting with grant submissions and faculty advancement materials.

The incumbent will handle credentialing, licensure, and reimbursements, and will partner with multiple offices to ensure efficient operations, events, and program planning across the

Qualifications

• Demonstrated executive-level administrative skills and discretion in handling sensitive matters.
• Strong time management, organizational, and follow-up skills to meet deadlines.
• Excellent written communication and ability to prepare materials for faculty and conferences.
• Experience supporting academic advancement processes and coordinating complex faculty schedules.

Responsibilities

• Provide independent executive-level support for the Department's missions and projects.
• Manage and coordinate complex calendars, meetings, and travel arrangements.
• Assist with grant and industry submissions and prepare academic files for faculty advancement.
• Coordinate credentialing and licensure activities and support conference planning.
• Assist with purchasing, reimbursements, and financial reconciliation per UC policy.
• Liaise with internal and external offices regarding policy and process improvements.

Skills

Executive-level admin

Calendar management

Analytical thinking

Discretion & confidentiality

Microsoft Office & Adobe Acrobat

Travel arrangement

Grant submissions support

Tools

Word

Excel

PowerPoint

Adobe Acrobat

UCSD Travel link

Job description

University of California - San Diego Medical Centers seeks an Academic Support Coordinator to provide high-level administrative support to the Orthopaedic Surgery Department. The role includes managing complex calendars, coordinating travel, and assisting with grant submissions and faculty advancement materials.

The incumbent will handle credentialing, licensure, and reimbursements, and will partner with multiple offices to ensure efficient operations, events, and program planning across the