Academic Administrative Coordinator

Google; Little Rock (AR); On-site; USD 42,000 - 60,000; Full time

Job summary

The UCSD OB/GYN and Reproductive Sciences Department is seeking an Administrative Assistant to support clinics, coordinate schedules, manage academic files, and assist with grant preparation.

Candidates should have strong computer skills (Excel, Word, Outlook), excellent organizational and communication abilities, and the capacity to handle high-volume workloads with discretion. Flexible for occasional overtime.

Qualifications

• Strong computer skills with Excel, Word, and Outlook.
• Ability to organize responsibilities and handle a high-volume workload.
• Set priorities, meet deadlines, and adapt to changing deadlines.
• Demonstrated customer service standards.
• Strong oral and written communication with all levels of staff and faculty.
• Ability to cope with pressure and interruptions.
• Ability to work with Faculty, staff and administration.
• Maintain confidentiality and handle sensitive matters discreetly.
• Accurate mathematical procedures and financial reporting.
• Work independently with good judgment.
• Capable of proofreading correspondence, reports and forms.
• Skilled at researching and organizing data.
• Experience coordinating and delegating workflow.
• Available for occasional weekends or overtime.

Responsibilities

• Liaison between clinics and UCSD offices.
• Assist faculty within divisions.
• Coordinate departmental call schedules and calendars.
• Prepare forms and correspondence for academic files.
• Assist with preparation of papers/abstracts.
• Assist in grant preparation.
• Work with credentialing for new and reappointments.
• Respond to requests for Certificates of Insurance.
• Assist with supply ordering, purchase orders, and travel.
• Assist Fellowship Coordinator with recruitment and daily Fellow schedules.
• Assist the Business Office Finance Office, Department Business Officer and HR Liaison with special projects.

Skills

Computer skills

Organizational skills

Time management

Customer service

Communication skills

Confidentiality

Independence

Proofreading

Data organization

Financial reporting

Team coordination

Flexibility

Weekend/overtime availability

Tools

Excel

Word

Outlook

Job description

The UCSD OB/GYN and Reproductive Sciences Department is seeking an Administrative Assistant to support clinics, coordinate schedules, manage academic files, and assist with grant preparation.

Candidates should have strong computer skills (Excel, Word, Outlook), excellent organizational and communication abilities, and the capacity to handle high-volume workloads with discretion. Flexible for occasional overtime.