Exam Scheduling Manager

University of South Carolina; South Carolina; On-site; USD 44,000 - 64,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

13 Paid Holidays (including anextended

Professional Development Opportunities

Job summary

University of South Carolina is seeking an Exam Scheduling Manager to develop and implement procedures for scheduling exams, coordinate with academic departments for schedules and accommodations, and ensure test integrity and security. The role will supervise the Test Proctor and serve as the primary contact for students, faculty, and staff regarding scheduling inquiries and conflicts.

The position requires a bachelor’s degree and 2+ years of related experience, with strong writing,

Qualifications

• Bachelor’s degree in a related field with 2+ years of related experience; equivalent combination of certification, training, education and/or experience.
• Legible writing, accurate spelling, and excellent communication and organizational skills.
• Ability to work effectively in a multicultural/multi-ethnic environment.

Responsibilities

• Develop and implement efficient procedures for scheduling exams, including regular exams, midterms, final exams, and make-up exams.
• Collaborate with academic departments to gather exam schedules, specifications, and any special accommodations required for students.
• Ensure the integrity and security of all tests and exams.
• Supervise the Test Proctor responsible for frontline Testing Center operations.
• Serve as the primary point of contact for students, faculty, and staff regarding exam scheduling inquiries, conflicts, and special requests.
• Provide prompt and courteous assistance to resolve scheduling conflicts and address concerns.
• Regularly evaluate and improve the efficiency and effectiveness of the exam scheduling process.
• Stay updated on emerging trends and best practices in exam scheduling and implement relevant improvements.
• Manage the logistics of exam scheduling, including room assignments, seating arrangements, and necessary resources.
• Create and maintain a comprehensive exam schedule that accounts for overlapping exams, room availability, and faculty availability.
• Ensure appropriate accommodations are provided for each student during testing.
• Communicates via email or telephone with faculty to ensure appropriate instructions are in place, the correct test is copied and proofed, and tests are stored securely and returned to faculty in a timely manner.
• Discusses accommodations with staff when there are questions about appropriate accommodations during testing.
• Communicate exam schedules, changes, and any relevant information to stakeholders in a clear and timely manner.
• Collaborate with testing centers and academic departments to ensure a seamless and coordinated exam scheduling process.
• Participate in training and professional development opportunities to enhance knowledge and skills related to exam scheduling.
• Provides training for graduate assistants, part-time employees and volunteers who proctor tests for students.

Skills

Communication

Organization

Punctuality

Multicultural experience

Education

Bachelor’s degree in a related field

2+ years related experience

Job description

Exam Scheduling Manager

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 19, 2026.

• Health and Life Insurance


• Retirement Programs


• Paid Tuition


• 13 Paid Holidays (including an extended December holiday)


• Professional Development Opportunities

Job Title: Exam Scheduling Manager

USC Market Range MRD: $44,296 $54,263 $64,229

Anticipated Hiring Range: $44,296 - $64,229

Location of Vacancy: Full Time (Part/Full Time)

Hours per Week: 37.5

Work Schedule: 1:00 p.m. to 9:00 p.m. Must be willing to work a flexible schedule to meet the needs of the department.

Job Level: P2 - Professional

On-Site: Campus Columbia; Work County: Richland; College: Division of Student Affairs and Academic Support; Department: SAAS Student Disabilities Resource Center

Posting Date: 08/05/2026; Closing Date: 09/19/2026; Open Until Filled

• Develop and implement efficient procedures for scheduling exams, including regular exams, midterms, final exams, and make-up exams.


• Collaborate with academic departments to gather exam schedules, specifications, and any special accommodations required for students.


• Ensures the integrity and security of all tests and exams.


• Supervises the Test Proctor responsible for frontline Testing Center operations.


• Serve as the primary point of contact for students, faculty, and staff regarding exam scheduling inquiries, conflicts, and special requests.


• Provide prompt and courteous assistance to resolve scheduling conflicts and address concerns.


• Regularly evaluate and improve the efficiency and effectiveness of the exam scheduling process.


• Stay updated on emerging trends and best practices in exam scheduling and implement relevant improvements.


• Manage the logistics of exam scheduling, including room assignments, seating arrangements, and necessary resources.


• Create and maintain a comprehensive exam schedule that accounts for overlapping exams, room availability, and faculty availability.


• Ensure appropriate accommodations are provided for each student during testing.


• Make sure adaptive equipment and/or materials are available for students at the time of the test.


• Communicates via email or telephone with faculty to ensure appropriate instructions are in place, the correct test is copied and proofed, and ensures tests are stored in a secure location and returned to faculty in a timely manner.


• Discusses accommodations with staff when there are questions about appropriate accommodations during testing


• Serve as the primary point of contact for students, faculty, and staff regarding exam scheduling inquiries, conflicts, and special requests.


• Provide prompt and courteous assistance to resolve scheduling conflicts and address concerns.


• Communicate exam schedules, changes, and any relevant information to stakeholders in a clear and timely manner.


• Collaborate with testing centers and academic departments to ensure a seamless and coordinated exam scheduling process.


• Regularly evaluate and improve the efficiency and effectiveness of the exam scheduling process.


• Stay updated on emerging trends and best practices in exam scheduling and implement relevant improvements.


• Work collaboratively with academic departments, faculty, and staff to identify areas for improvement and implement solutions.


• Participate in training and professional development opportunities to enhance knowledge and skills related to exam scheduling.


• Provides training for graduate assistants, part-time employees and volunteers who proctor tests for students.


• Ensures SDRC procedures are followed appropriately and instructions from faculty are carried out.


• Updates policies and procedures to reflect recent changes in student management system and when new guidance is provided by the federal government regarding testing.

Job Related Minimum Required Education and Experience: Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

• Possess legible writing, accurate spelling, excellent communication, and organizational skills.


• To be dependable and punctual.


• Demonstrate the ability to work effectively in a multicultural/multi-ethnic environment.


• The Testing Coordinator must be able to use various software programs, make decisions using good judgment while working with faculty and students.

Eligibility and Compliance: Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive. No Hazardous weather category. Non-Essential.

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.