Events Marketing Coordinator

HSO; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, dental & vision coverage

Flexible spending accounts

Health Reimbursement Account

401(k) with company match

Job summary

Greenhouse Software, Inc. is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, customer events, and executive programs across the U.S.

You will manage logistics, timelines, registrations, booths, signage, giveaways, and onsite requirements to deliver high-impact experiences. This role partners with vendors and internal teams, supports attendee communications, coordinates speaker logistics, tracks budgets and deadlines, and helps drive participation and

Qualifications

• 1–3 years experience in marketing, events, project coordination, or related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management ability with multiple deadlines.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or partners.
• Willingness and ability to travel within the United States for key events.

Responsibilities

• Coordinate execution of conferences, trade shows, customer events, executive programs, and other field marketing activities across the U.S.
• Manage event logistics from planning through completion: timelines, checklists, registrations, shipping, booths, signage, giveaways, onsite needs.
• Partner with vendors, venues, organizers, and internal teams to ensure smooth delivery and on-time execution.
• Support attendee registration, pre-event communications, and internal activation to drive participation.
• Coordinate speaker logistics and session execution for seamless experiences.
• Maintain event calendars, budgets, documentation, and deadlines for effective planning.
• Ensure Sales and Marketing have necessary information, materials, and resources for event success.
• Support onsite execution at priority programs including booth setup and attendee experience.
• Coordinate post-event lead processing and follow-up with Marketing Ops, BDMs, and Sales.
• Track metrics such as attendance, leads, meetings, and pipeline activity.

Skills

Event coordination

Project management

Attention to detail

Written & verbal communication

Stakeholder collaboration

Travel readiness

Job description

As an Events Marketing Coordinator you can expect to...

• Coordinate the execution of conferences, trade shows, customer events, executive programs, Microsoft-sponsored initiatives, and other field marketing activities across the U.S.
• Manage event logistics from planning through completion, including timelines, checklists, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.
• Staying highly organized and managing multiple projects, deadlines, and priorities simultaneously.
• Paying close attention to details and ensuring nothing falls through the cracks.
• Coordinating complex logistics and keeping programs on track from planning through execution.
• Communicating clearly and confidently with internal teams, external vendors, venues, and event partners.
• Building strong working relationships and collaborating effectively across teams.
• Adapting to changing priorities in a fast-paced environment while maintaining a high level of accuracy.
• Taking initiative, identifying gaps, and proactively resolving issues before they become problems.
• Supporting both in-person and virtual event experiences with a focus on quality and execution excellence.

Sound interesting? If so, you’ll have...

• 1–3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management skills with the ability to manage multiple concurrent deadlines and initiatives.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• The ability to thrive in a fast-paced environment with changing priorities and competing demands.
• Willingness and ability to travel within the United States to support key events.
• Experience in B2B technology, professional services, or a related industry is preferred but not required.
• A proactive, solution-oriented mindset with a willingness to take ownership and drive execution.

The Perks

We offer competitive pay with a performance-based bonus. Our employees also enjoy unlimited paid time off and a flexible and affordable benefits program designed to help you be and stay well, including: medical, dental & vision coverage, flexible spending accounts, health reimbursement account, and a 401(k) plan with a company match. Additionally, you’ll have the benefit of working alongside enthusiastic and energetic teammates in a dynamic and thriving environment.

HSO is an Equal Opportunity Employer.

As set forth in HSO Group B.V.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.