Events Manager: Private & Corporate Celebrations

The Williamsburg Winery, LLC.; Williamsburg (VA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

PTO

Employee discounts

Benefits package

Job summary

The Williamsburg Winery, LLC. in Williamsburg, VA is seeking an Events Manager to oversee planning and execution of private events, corporate gatherings, and celebrations across indoor and outdoor spaces.

This role requires coordinating with clients, vendors, and winery teams to ensure seamless events that meet high service standards. You will work under Events leadership, coordinating with culinary, hospitality, and operations teams, supervising front-of-house staff, managing contracts and

Qualifications

• Minimum of two years of experience in event management.
• Event sales and contract experience required.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple events and deadlines with professionalism and composure.
• Bachelor’s degree in Hospitality, Event Management, or a related field preferred.
• Ability to stand and walk for extended periods and lift up to 40 pounds.
• Weekend and evening availability required.
• Positive attitude and commitment to exceptional service.

Responsibilities

• Coordinate private events, corporate gatherings, celebrations, and other assigned events across all indoor and outdoor spaces throughout the property, from inquiry through execution.
• Maintain complete and accurate event documentation, including contracts, room block agreements, and banquet event orders (BEOs).
• Distribute BEOs at least three weeks before each event and communicate updates or revisions to all relevant departments.
• Work closely with Events leadership, the Banquet Chef, and other departments to communicate event details and requirements.
• Coordinate staffing, setup, breakdown, equipment, and event logistics.
• Create and manage event timelines and floor plans.
• Maintain the company event calendar with key dates, holds, and updates.
• Conduct site tours, planning meetings, and consultations with clients and vendors.
• Manage assigned events on-site, including evenings, weekends, and holidays.
• Supervise front-of-house event staff and ensure consistent, attentive guest service.
• Respond to client calls and emails within 24 hours.
• Manage invoices, deposits, and final payments according to company policies and timelines.
• Maintain event projection spreadsheets and other requested reports.
• Assist with annual department budgets and equipment needs.
• Build and maintain strong relationships with vendors and partners.
• Attend regular meetings with Events leadership and other departments to review upcoming events and operational needs.
• Help develop and refine procedures to improve efficiency within the Events department.
• Represent The Williamsburg Winery with professionalism, warmth, and enthusiasm.
• Manage event inquiries and guide prospective clients from initial contact through booking.
• Respond promptly to leads received through phone, email, and referrals.
• Conduct tours and prepare proposals and contracts for review and approval.
• Identify and pursue new business opportunities through networking, community connections, and industry events.
• Follow up with prospective clients and maintain relationships that encourage repeat business and referrals.
• Coordinate with Marketing to keep event listings, promotional materials, and relevant online profiles current.

Skills

Event management

Event sales

Contract management

Education

Bachelor's degree in Hospitality/Event Management/related field

Job description

The Williamsburg Winery, LLC. in Williamsburg, VA is seeking an Events Manager to oversee planning and execution of private events, corporate gatherings, and celebrations across indoor and outdoor spaces.

This role requires coordinating with clients, vendors, and winery teams to ensure seamless events that meet high service standards. You will work under Events leadership, coordinating with culinary, hospitality, and operations teams, supervising front-of-house staff, managing contracts and