Events & Logistics Specialist - Hybrid

Jobot; Melbourne (FL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

401K matching

Medical, Dental, Vision coverage

Great location in Melbourne

Job summary

Jobot in Melbourne, FL is seeking an Administrative Specialist to join the Tech Services team. The role focuses on coordinating and executing events, webinars, and conferences, with responsibilities spanning from registration to lodging and meals. A minimum of 5 years in a similar administrative role is required.

The position offers a hybrid work schedule with a great location in Melbourne, FL and strong benefits including matching 401K and medical/dental/vision coverage.

Qualifications

• Minimum of 5 years in an administrative role, preferably in event coordination.
• Proven experience coordinating webinars and managing conference logistics.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate and manage all aspects of events, including webinars and conferences, from inception to completion.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Manage logistics of event materials, ensuring they arrive on time and are correctly set up.
• Maintain accurate records of all events, including budgets, attendee databases, and vendor contracts.
• Coordinate webinar logistics, including registration, presentation materials, technical requirements, and follow-up.
• Handle conference registration, including lodging and meal arrangements for attendees.
• Support the marketing team by promoting events and webinars through various channels.
• Provide administrative support to the Tech Services team as needed.
• Develop and maintain relationships with key stakeholders, both internal and external.
• Ensure all events are executed in compliance with regulations and laws.

Skills

Event coordination

Webinar management

Conference logistics

Vendor liaison

Budget management

Record keeping

Multitasking

Communication skills

Event software

Education

Business Administration

Tools

Event management software

Job description

Jobot in Melbourne, FL is seeking an Administrative Specialist to join the Tech Services team. The role focuses on coordinating and executing events, webinars, and conferences, with responsibilities spanning from registration to lodging and meals. A minimum of 5 years in a similar administrative role is required.

The position offers a hybrid work schedule with a great location in Melbourne, FL and strong benefits including matching 401K and medical/dental/vision coverage.