Hybrid Federal Events Coordinator

N4 Solutions, LLC; Greenbelt (MD); Hybrid; USD 45,000 - 65,000; Full time

Job summary

N4 Solutions, LLC is seeking a highly motivated Meeting and Event Coordinator to support federal government conferences, meetings, webinars, and hybrid events. The role entails logistics, registration, travel coordination, vendor liaison, accessibility support, and ensuring compliance with federal requirements.

Candidates should have 1–3 years of relevant experience in event planning, proficiency with MS Office and collaboration tools, and the ability to work in a fast-paced environment; U.S.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, Business Administration, Public Administration, Marketing, or related field; or equivalent experience.
• 1–3 years of relevant experience supporting meetings, conferences, webinars, workshops, stakeholder engagements, logistics, administrative coordination, or customer-facing project support.
• Experience supporting federal government, public-sector, nonprofit, scientific, healthcare, research, or mission-driven events.
• Experience coordinating event logistics, registration, participant communications, schedules, meeting materials, vendor coordination, travel support, and post-event documentation.
• Experience supporting in-person, virtual, and hybrid events.
• Experience using Microsoft Office 365, Microsoft Teams, SharePoint, Zoom, and other collaboration or event support tools.
• Strong organizational skills and ability to manage multiple tasks, deadlines, stakeholders, approvals, and priorities.
• Strong attention to detail and ability to maintain accurate records, rosters, trackers, budgets, and event files.
• Excellent oral and written communication skills.
• Professional customer service skills and ability to interact with federal customers, participants, vendors, speakers, consultants, and internal team members.

Responsibilities

• Support the planning and coordination of federal government in-person, virtual, and hybrid meetings, conferences, workshops, webinars, advisory meetings, stakeholder engagements, technical meetings, and public-sector events.
• Assist with event intake, requirements gathering, planning timelines, milestone trackers, logistics checklists, staffing plans, run-of-show documentation, and closeout schedules.
• Coordinate event schedules, meeting agendas, participant lists, registration processes, speaker logistics, consultant participation, and event materials.
• Support coordination with federal customers, Contracting Officer Representatives, Program Managers, Task Managers, speakers, presenters, consultants, vendors, hotels, A/V providers, interpreters, captioning providers, transcription providers, and other event stakeholders.
• Track planning actions, deadlines, risks, dependencies, Government decisions, vendor deliverables, and open items to support timely event execution.
• Assist with pre-event, day-of-event, and post-event coordination to ensure logistical, technical, accessibility, and documentation requirements are addressed.

Skills

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

Education

Bachelor’s degree or equivalent experience in Event Management/related field

Tools

Microsoft Office 365

Microsoft Teams

SharePoint

Zoom for Government

Job description

N4 Solutions, LLC is seeking a highly motivated Meeting and Event Coordinator to support federal government conferences, meetings, webinars, and hybrid events. The role entails logistics, registration, travel coordination, vendor liaison, accessibility support, and ensuring compliance with federal requirements.

Candidates should have 1–3 years of relevant experience in event planning, proficiency with MS Office and collaboration tools, and the ability to work in a fast-paced environment; U.S.