Hybrid Event Strategy & Logistics Lead

Canon Virginia, Inc; Melville (NY); Hybrid; USD 69,000 - 104,000; Full time

Benefits offered by this job

Employee referral bonus

Employee discounts

Dress for Your Day attire program (cas

Volunteer opportunities

Canon swag

Job summary

Canon U.S.A. Inc. in Melville, NY seeks an Event Management Specialist to lead strategy, planning, and execution of corporate meetings and trade shows.

This role orchestrates brand experiences, end-to-end logistics, budget oversight, and ROI measurement. The ideal candidate brings 3–5 years in event planning, excels at vendor negotiations, and manages cross-functional projects in a fast-paced setting. A hybrid schedule requires in-office presence three days a week with optional remote days.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 3 to 5 years of related experience in event planning, hospitality, event operations, marketing.
• Strong multitasking, detail orientation, and organizational skills.

Responsibilities

• Coordinate, support, and execute corporate meetings, sales kickoffs, and tradeshows.
• Assist in site selection, venue contracts, F&B, transportation, room blocks, AV, and onsite logistics.
• Collaborate with marketing and product teams on booth design, shipping, I&D, and staff travel.
• Develop, track, and reconcile event budgets and monitor financial parameters.
• Maintain a monthly database of events and tradeshows.
• Handle contracts with Legal and manage requisitions/expense reporting.
• Travel as required.

Skills

Project management

Vendor negotiation

Cross-functional collaboration

Attention to detail

Travel flexibility

Education

Bachelor's degree in business/related field

Tools

Google Workspace

Job description

Canon U.S.A. Inc. in Melville, NY seeks an Event Management Specialist to lead strategy, planning, and execution of corporate meetings and trade shows.

This role orchestrates brand experiences, end-to-end logistics, budget oversight, and ROI measurement. The ideal candidate brings 3–5 years in event planning, excels at vendor negotiations, and manages cross-functional projects in a fast-paced setting. A hybrid schedule requires in-office presence three days a week with optional remote days.