Events Coordinator: Gala & Rentals (Temp Full-Time)

Lacma; Los Angeles, Northern (CA, KY); Hybrid; USD 71,635,000 - 77,146,000; Full time

Job summary

LACMA in Los Angeles is seeking a Coordinator, Events (Temporary, Full-Time) to support planning, organization, and execution of Development Department events including galas, rentals, and fundraisers. You will assist with schedules, budgets, vendor coordination, and guest management under senior leadership.

The role requires a Bachelor’s degree in a related field and at least 1 year of event planning or hospitality experience, with the ability to work evenings, weekends, and occasional holidays.

Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations, Project Management, Art History, or related field.
• Minimum 1 year of experience in event planning, hospitality, nonprofit or cultural institution, project management or a similar role.
• Proficient in Microsoft Office and Google Workspace (Docs, Slides, Sheets, Forms).
• Excellent organizational and communication skills, with a solution‑oriented mindset, creativity, and a demonstrated ability to take initiative.
• Ability to work evenings, weekends, and occasional holidays for scheduled events.
• Ability to lift up to 25 pounds and assist with event setup when needed.

Responsibilities

• Assists Event Leadership with administrative needs, including note-taking, vendor payments, contract management, scheduling, expense reconciliation, invoice processing, and budget tracking.
• Manages event documentation (e.g., photography assets, run of show, post-event files) in shared drives, ensuring they are updated and easily accessible.
• Maintains team inventory of event supplies, signage, and materials.
• Coordinates event dates across departments to align with LACMA’s master calendar and avoid scheduling conflicts.
• Performs special projects and additional duties as needed to support departmental objectives.

Skills

Organizational skills

Communication skills

Creativity

Initiative

Education

Bachelor’s degree in Communications, Marketing, Public Relations, Project Management, Art History, or related field

Tools

Microsoft Office

Google Workspace

Job description

LACMA in Los Angeles is seeking a Coordinator, Events (Temporary, Full-Time) to support planning, organization, and execution of Development Department events including galas, rentals, and fundraisers. You will assist with schedules, budgets, vendor coordination, and guest management under senior leadership.

The role requires a Bachelor’s degree in a related field and at least 1 year of event planning or hospitality experience, with the ability to work evenings, weekends, and occasional holidays.