Events & Exhibitions Lead — Logistics & Budget

Collectors Universe, Inc.; Plano (TX); Hybrid; USD 39,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

401K Matching

Paid vacation

Holiday pay

Employee discounts

Flexible hours

Team building

Job summary

Collectors Universe, Inc. is seeking an experienced Event Coordinator to join the Events team.

You will help plan and execute internal and external events, managing deadlines, vendors, budgets, and on-site logistics from initial booking through tear down, with flexible consideration for remote or hybrid work arrangements. The role requires at least 2 years of event-related experience, the ability to work under pressure in a fast-paced environment, and strong organizational skills.

Qualifications

• At least 2 years of experience supporting conventions, trade shows, festivals, sports/collectibles events, gaming events, or experiential activations.
• Calm under pressure and able to pivot quickly and solve problems effectively.
• Able to work in fast-paced environments with shifting priorities.
• A self-starter who is operationally minded and self-directed.
• Collaborative with other departments.
• Organized, with strong attention to detail.

Responsibilities

• Manage deadlines for multiple events.
• Coordinate all event needs with a variety of vendors — ordering signage, utilities, furniture, décor, and all other items necessary for a successful presence at shows.
• Track costs and report any financial concerns or liabilities in a timely manner.
• Keep event costs within an allocated budget, communicating any financial risks to the Event Director as soon as possible.
• Properly plan the details and anticipate potential problems that may arise.
• Create booth and room layouts that include traffic flow, queue space, and electrical and internet drop placement for each event.
• Travel to manage events onsite as needed throughout the year, including set up and tear down per event.
• Audit event websites for all shows that Beckett will be attending, ensuring that show organizers are following all brand guidelines and that services, prices, and specials are accurate per event.
• Lead by example and be a champion of all company policies, including safety, attendance & security

Job description

Collectors Universe, Inc. is seeking an experienced Event Coordinator to join the Events team.

You will help plan and execute internal and external events, managing deadlines, vendors, budgets, and on-site logistics from initial booking through tear down, with flexible consideration for remote or hybrid work arrangements. The role requires at least 2 years of event-related experience, the ability to work under pressure in a fast-paced environment, and strong organizational skills.