Association Event Coordinator - Logistics & Outreach

Capture Management Solutions; Des Moines (IA); On-site; USD 36,000 - 52,000; Full time

Job summary

Capture Management Solutions is seeking an Event Coordinator to plan and execute a range of events for the organization and its clients. This full-time, nonexempt role requires strong organizational skills, attention to detail, and the ability to manage multiple projects while delivering positive participant experiences.

You will handle venue selection, vendor management, budgets, registrations, content collaboration, and promotional materials, with Canva proficiency and a focus on clear

Qualifications

• Entry-level applicants welcome; 1–2 years preferred.
• Associates or Bachelor's in communications/marketing/events preferred.
• Must have reliable transportation.
• Proficient in Canva preferred.

Responsibilities

• Coordinate all logistical aspects of events: venue, vendors, catering, signage, accessibility, security.
• Develop and manage event timelines, budgets, and production schedules.
• Oversee registration, attendee communications, and on-site operations.
• Collaborate with internal teams for event content in newsletters, websites, and social media.
• Support development and distribution of event collateral and promotional materials.
• Collect and analyze feedback to inform future improvements.
• Assist with board meeting logistics and other events as needed.
• Provide event information for media relations and coordinate press activities.
• Promote membership opportunities and benefits at events.
• Ensure compliance with organizational policies in all event activities.
• Track and report event performance, expenses, and outcomes.

Skills

Interpersonal skills

Customer service

Self-starter

Attention to detail

Education

Degree in communications/marketing/events

Tools

Canva

Job description

Capture Management Solutions is seeking an Event Coordinator to plan and execute a range of events for the organization and its clients. This full-time, nonexempt role requires strong organizational skills, attention to detail, and the ability to manage multiple projects while delivering positive participant experiences.

You will handle venue selection, vendor management, budgets, registrations, content collaboration, and promotional materials, with Canva proficiency and a focus on clear