Events Coordinator: Fundraising & Community Programs

Jewish Community Center of Greater KC; Overland Park (KS); On-site; USD 45,000 - 55,000; Full time

Job summary

Jewish Community Center of Greater KC is seeking a hands-on Coordinator, Events to manage logistics for special events and programs across The J. You will collaborate with program directors and event owners to turn plans into well-organized, successful events.

The role emphasizes execution and follow-through, supporting the largest annual fundraiser and a variety of other events, while coordinating staff, volunteers, vendors, and community partners.

Qualifications

• High school diploma or equivalent.
• Substantial experience coordinating events, programs, projects, activities, or similar work.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks, deadlines, and priorities simultaneously.
• Strong interpersonal and communication skills.
• Ability to work effectively with people from diverse backgrounds and with staff at all levels of the organization.
• Proficiency with Microsoft Office or comparable productivity software.
• Ability to work in-office standard work hours plus some evenings and weekends as needed for events.

Responsibilities

• Coordinates the logistics and execution of special events in partnership with program directors and designated event owners.
• Translates established event plans into organized timelines, schedules, action items, and logistical details.
• Coordinates event resources, including facilities, equipment, supplies, vendors, food and beverage, signage, registration, and other event needs.
• Monitors event progress, follows up on outstanding items, and identifies logistical issues or potential challenges for resolution.
• Works collaboratively with program directors and event owners to understand event goals, priorities, responsibilities, and timelines.
• Provides regular updates and ensures event logistics remain aligned with the direction established by the event owner.
• Coordinates with vendors, staff, volunteers, and community partners to support successful event preparation and execution.
• Provides event information, schedules, assignments, and logistical direction to staff and volunteers.
• Serves as a point of contact for routine event-related questions and coordinates the resources needed for event activities.
• Provides hands-on support before, during, and after events to ensure established plans are effectively executed.
• Supports event setup, guest and participant experience, event activities, transitions, cleanup, and teardown.
• Responds to routine issues during events and escalates matters requiring the event owner's direction.
• Maintains event calendars, timelines, records, contact information, and other documentation necessary for effective event coordination.
• Assists with event communications, registration, attendance tracking, expense tracking, and other administrative activities.
• Maintains organized information and documentation to support effective planning and execution of future events.

Skills

Event coordination

Organization

Communication

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

Jewish Community Center of Greater KC is seeking a hands-on Coordinator, Events to manage logistics for special events and programs across The J. You will collaborate with program directors and event owners to turn plans into well-organized, successful events.

The role emphasizes execution and follow-through, supporting the largest annual fundraiser and a variety of other events, while coordinating staff, volunteers, vendors, and community partners.