Events Coordinator: Seamless Logistics & Execution

The J; Olathe (KS); On-site; USD 42,000 - 64,000; Full time

Job summary

The J in Olathe, Kansas is seeking a Coordinator, Events to provide hands-on coordination and logistical support for special events and programs. You will partner with program directors and event owners to turn their direction into well-organized, successful events.

This execution-focused role emphasizes implementation over strategy. You will support The J’s largest annual fundraiser and a variety of events across the year, requiring strong organization, attention to detail, communication,

Qualifications

• High school diploma or equivalent.
• Substantial experience coordinating events, programs, projects, activities, or similar work.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks, deadlines, and priorities simultaneously.

Responsibilities

• Coordinate the logistics and execution of special events in partnership with program directors and designated event owners.
• Translate established event plans and direction into organized timelines, schedules, action items, and logistical details.
• Coordinate event resources, including facilities, equipment, supplies, vendors, food and beverage, signage, registration, and other event needs.
• Monitors event progress, follows up on outstanding items, and identifies logistical issues or potential challenges for resolution.
• Works collaboratively with program directors and event owners to understand event goals, priorities, responsibilities, and timelines.
• Provides regular updates and ensures event logistics remain aligned with the direction established by the event owner.
• Coordinates with vendors, staff, volunteers, and community partners to support successful event preparation and execution.
• Provides event information, schedules, assignments, and logistical direction to staff and volunteers.
• Serves as a point of contact for routine event-related questions and coordinates the resources needed for event activities.
• Provides hands-on support before, during, and after events to ensure plans are executed.
• Supports event setup, guest and participant experience, event activities, transitions, cleanup, and teardown.
• Responds to routine issues during events and escalates matters requiring the event owner's direction.
• Maintains event calendars, timelines, records, contact information, and documentation for effective event coordination.
• Assists with event communications, registration, attendance tracking, and expense tracking.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Interpersonal skills

Event coordination experience

Flexibility

Evenings and weekends availability

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The J in Olathe, Kansas is seeking a Coordinator, Events to provide hands-on coordination and logistical support for special events and programs. You will partner with program directors and event owners to turn their direction into well-organized, successful events.

This execution-focused role emphasizes implementation over strategy. You will support The J’s largest annual fundraiser and a variety of events across the year, requiring strong organization, attention to detail, communication,