Events Assistant

Glidewell Dental; Irvine (CA); On-site; USD 27,000 - 29,000; Full time

Job summary

Glidewell Dental in California is seeking an Event Planning Assistant to support planning, preparation, and execution of company events of varying sizes. You will assist with coordination, communication, and on-site execution, ensuring alignment with floorplans and vendor requirements.

This role requires a high school diploma and at least one year of administrative and event support experience. California Food Handlers Card or RBS certifications are preferred.

Qualifications

• High school diploma or equivalent required.
• 1+ year of office administration/coordination preferred.
• 1+ year of event support experience preferred.

Responsibilities

• Assist Event Planning team in planning, preparation, and execution of events.
• Coordinate with employees, staff, and vendors per event details.
• Support setup teams to ensure accurate event layouts per floorplans.
• Provide onsite support to vendors and staff during events.
• Maintain events calendar and inventory audits of supplies.
• Assist with guest inquiries and on-site check-in procedures.
• Travel to on- and off-site events.
• Perform other duties as directed by management.

Skills

Office administration

Event coordination

Vendor coordination

Communication skills

Education

High school diploma or equivalent

Job description

Essential Functions

• Assist Event Planning team in the planning, preparation, and execution of all small- and large-scale Company and special events.
• Assist with all aspects of event planning as assigned by the Event Planning Team.
• Assist with event coordination communication with employees, staff, and vendors according to event details.
• Assists and works closely with event set up teams to ensure accurate event setup as specified in floorplans.
• Provides onsite support to vendors and staff to ensure alignment with event plans and layouts.
• Assist event inquiries, relaying pertinent details to team members as necessary.
• Maintains Company events calendar including audits of meeting/event spaces.
• Performs monthly inventory audits of banquet supplies, linens, and event kits.
• Develops and maintains collaborative and positive relationships with internal departments and cross-functional teams that support and contribute to events.
• Responds timely to guest inquiries and coordinates on-site check-in procedures with Event Planning team.
• Travels and attends on and off-site events.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience

• High school diploma or equivalent.
• Minimum one (1) year of office administration/coordination experience preferred.
• Minimum one (1) year of event support experience preferred.

Special Requirements/Certification

• California Food Handlers Card preferred.
• California Responsible Beverage Service (RBS) training certificate preferred.

Pay Range: $19.78hr.-$21.00/hr.