Event Assistant

Interconvey Pact; Los Angeles (CA); On-site; USD 30,000 - 45,000; Part time

Job summary

Interconvey Pact in Los Angeles is seeking an Event Assistant to join their team. This role requires strong organizational skills, creativity, and the ability to work under pressure. You will assist in planning and executing various events while managing vendor coordination and logistics.

The ideal candidate will possess a high school diploma and demonstrate proficiency in Microsoft Office Suite and event management software, with flexible availability to accommodate events.

Qualifications

• Must have excellent organizational and time management skills.
• Strong communication skills are crucial for vendor coordination.
• Proficient in Microsoft Office Suite and event management software.

Responsibilities

• Assist in planning and organizing a variety of events.
• Coordinate with vendors and service providers for event logistics.
• Support marketing and promotion efforts for events.

Skills

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Event management software

Job description

As an Event Assistant, you will be an integral part of our event management team. You will provide support to ensure the successful planning, coordination, and execution of a wide range of events, from corporate meetings and conferences to weddings and social gatherings. Your enthusiasm, organizational skills, and ability to work in a fast-paced environment will be key to your success in this role.

Key Responsibilities

• Assist with Event Planning: Collaborate with the Event Manager/Coordinator to plan and organize events. This includes researching venues, suppliers, and vendors, as well as creating event timelines and budgets.
• Vendor Coordination: Communicate with vendors, contractors, and service providers to secure necessary resources for events. Negotiate contracts and ensure all details are documented accurately.
• Logistics Support: Assist in the logistical aspects of events, such as setting up and tearing down event spaces, arranging seating, and ensuring all equipment and materials are in place.
• Marketing and Promotion: Contribute to the marketing and promotion of events, including creating and distributing promotional materials, managing social media accounts, and updating event websites.
• Administrative Tasks: Handle various administrative tasks, including filing paperwork, maintaining event records, and managing RSVP lists.
• Problem-Solving: Be prepared to handle unexpected challenges that may arise during events and find creative solutions to ensure smooth execution.

Qualifications

• High school diploma or equivalent.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work flexible hours, including evenings and weekends, as events demand.