Events Assistant

Glidewell-Laboratories; Irvine (CA); On-site; USD 56,677,000 - 60,174,000; Full time

Job summary

Glidewell-Laboratories in Irvine, CA seeks an enthusiastic Event Assistant to support planning, setup, and execution of company events. The role involves coordinating with staff and vendors and ensuring floorplans are followed.

You will manage inquiries, maintain the events calendar, perform inventory audits, and travel to on-site and off-site events. A high school diploma and 1 year of event support experience are preferred.

Qualifications

• High school diploma or equivalent.
• Minimum one (1) year of office administration/coordination experience preferred.
• Minimum one (1) year of event support experience preferred.

Responsibilities

• Assist Event Planning team in planning, preparation, and execution of all events.
• Coordinate event communications with employees, staff, and vendors.
• Assist with on-site event setup according to floorplans.
• Provide onsite support to vendors and staff to ensure alignment with plans.
• Handle event inquiries and relay details to team members.
• Maintain events calendar and audit meeting spaces.
• Perform monthly inventory audits of banquet supplies and event kits.
• Build positive relationships with internal departments supporting events.
• Coordinate on-site check-in procedures and guest inquiries.
• Travel to on- and off-site events.
• Perform other duties as directed by management.

Skills

Office coordination

Event support

Vendor coordination

Education

High school diploma

Tools

MS Office

Job description

Essential Functions

• Assist Event Planning team in the planning, preparation, and execution of all small- and large-scale Company and special events.
• Assist with all aspects of event planning as assigned by the Event Planning Team.
• Assist with event coordination communication with employees, staff, and vendors according to event details.
• Assists and works closely with event set up teams to ensure accurate event setup as specified in floorplans.
• Provides onsite support to vendors and staff to ensure alignment with event plans and layouts.
• Assist event inquiries, relaying pertinent details to team members as necessary.
• Maintains Company events calendar including audits of meeting/event spaces.
• Performs monthly inventory audits of banquet supplies, linens, and event kits.
• Develops and maintains collaborative and positive relationships with internal departments and cross-functional teams that support and contribute to events.
• Responds timely to guest inquiries and coordinates on-site check-in procedures with Event Planning team.
• Travels and attends on and off-site events.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience

• High school diploma or equivalent.
• Minimum one (1) year of office administration/coordination experience preferred.
• Minimum one (1) year of event support experience preferred.

Special Requirements/Certification

• California Food Handlers Card preferred.
• California Responsible Beverage Service (RBS) training certificate preferred.

Pay Range: $19.78hr.-$21.00/hr.