Event Specialist AS7405

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 29,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking an Event Specialist to design, organize, support, and execute CVM events, providing supervision and training for student workers while coordinating venue, catering, and attendee experience.

The role requires strong organizational and leadership skills, aims for high levels of customer service, and involves creating registrations, invoices, reports, and promotional activities. Some evenings and weekends and seasonal hours are expected.

Qualifications

• High School/GED or higher educated with four years of related experience, or two years post-secondary education plus two years related experience.
• Must have experience working with audio visual equipment.

Responsibilities

• Design, implement and evaluate procedures for events and attendee experiences.
• Schedule events including venue, catering, and registration; manage invoices and receipts.
• Promote events and recruit sponsors/exhibitors; produce thorough reports.
• Supervise and train student workers and coordinate face-to-face and virtual events.

Skills

Customer service

Communication

Leadership

Event coordination

Education

High School/GED + 4 yrs exp

Two years post-secondary + 2 yrs exp

Tools

Audio-Visual Equipment

Job description

Campus

OSU-Stillwater

Contact Name & Email

Lucy Kershaw, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.45 - $21.00

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

The Event Specialist serves as operations and event management facilitator with various responsibilities for designing, organizing, supporting, and executing events for CVM. This position provides supervision, direction, and training for the student workers.

This position should demonstrate strong organizational, supervisory, and leadership skills. It designs, implements, and evaluates procedures, policies, and practices to ensure accurate and thorough work, which also produces high levels of customer service. The Event Specialist will recommend and schedule events, including venue, catering, and attendee experience. The specialist is responsible for creating and processing registration, invoices and receipts. The specialist is responsible for promoting the events. The specialist is responsible for ensuring that relevant, accurate and thorough reports are produced. The specialist will actively recruit sponsors and exhibitors for events, and maintain a sponsorship database. The specialist may assist with both face-to-face and virtual events and preforms all other duties as assigned.

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities. This position presents exposure to high pressure and stress related situations, as well as possible confrontation with guests. This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date) and four years of related experience

OR

Two years of post secondary education and two years of related experience.

Must have experience working with audio visual equipment.

Preferred Qualifications

• Bachelor's Ag Communications, business, hospitality, or related field
• Six years customer service, exceptional interpersonal skills, excellent written and verbal communication skills, and experience in managing full-time employees.

Working Conditions

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities. This position presents exposure to high pressure and stress related situations, as well as possible confrontation with guests.

This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.