Event Specialist

Ohio State University; United States; On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off (vacation and sick)

State retirement plan

Job summary

The Ohio State University in Columbus, Ohio, seeks an Event Specialist to support Advancement Events. This term, full-time role assists managers and directors with planning, logistics, and on-site execution for events, while managing a small portfolio of independently run events.

The position requires strong customer service, organization, and time management skills and experience with Microsoft Office. It is based at Longaberger Alumni House with a 40-hour week.

Qualifications

• Bachelor's degree in an appropriate field.
• One year of event planning experience or an equivalent combination of education and experience.
• Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

Responsibilities

• 70% Operations and Office support: Supports event managers and leadership with tasks such as vendor relations, inventory, and data capture in TAS; assists on-site with events.
• 20% Develops plans and executes a portfolio of smaller events; negotiates contracts and monitors ROI; coordinates with partners.
• 10% Works on special projects and other duties as assigned.

Skills

Event planning

Customer service

Organizational skills

Time management

Microsoft Office

Education

Bachelor's degree

Tools

TAS CRM

Job description

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Current Employees and Students

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Job Title

Event Specialist

Department

Advancement | Events

Position Overview

This is a term, full-time position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the Advancement Events Specialist plays an important support role within the Advancement Events team by supporting the department's Managers, Assistant Directors and Director with tasks related to both upcoming events and the department's operations. Additionally, the Advancement Events Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts. Also provides on-site assistance for other departmental events as needed. The Advancement Events Specialist is expected to have strong customer service, organizational, multi-tasking and time management skills, and experience working with Microsoft Office. All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

Duties and Responsibilities

70% Operations and Office support: Supports event managers or leadership with various event related tasks such as vendor relations and internal partner support coordination. Executes event related and operational tasks including ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), sending and reviewing (RFPs), making sure data is captured in customer relationship management system (TAS), budget tracking, and sending surveys and compiling results, entering fiscal requests for event partners. Provides on-site assistance with other departmental events as needed including set-up, registration, greeting, directional, tear-down; performs other duties as assigned. 20% Develops plans, makes decisions, and implements a portfolio of smaller scale events; Acts as planner and central contact and decision maker for all things related to owned events, establishes event goals/objectives with input from event owner and develops follow up plans to ensure ROI. Prepares budget and monitors expenses for assigned events. Communicates with both internal and external partners to ensure event success. Negotiates contracts with outside vendors and makes sure data is captured in TAS. 10% Works on special projects and other duties as assigned.

Required Qualifications

• Bachelor's degree in an appropriate field
• One (1) year of event planning experience or an equivalent combination of education and experience.
• Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

Desired Qualifications

• Experience in planning events in a university setting.
• Experience in Advancement Events and Alumni Association settings
• The Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.

Additional Information

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.

The budget for this position is up to $21.35 an hour. The offer for this position will be based on internal equity and the candidate's qualifications.

Function: Marketing and Communications
Sub-function: Event Management
Career Band: Individual Contributor - Specialized
Career Level: S1 Entry
Location: Longaberger Alumni House (0022)
Position Type: Term (Fixed Term)
Scheduled Hours: 40
Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center.

The university is an equal opportunity employer, including veterans and disability. At Ohio State, you’ll find work that inspires you.

We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit.

We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.