Event Specialist

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 29,000; Full time

Job summary

Oklahoma State University Stillwater is seeking an Event Specialist to design, organize, and execute events for CVM, supervising student workers. You will schedule venues, catering, attendee experience, registrations, invoices, and reports to ensure smooth operations and high customer service.

The role requires strong organizational, supervisory, and leadership skills, with occasional evenings and weekends. It may involve both in-person and virtual events and potential shifts during peak periods.

Qualifications

• High School or GED with four years related experience, or two years post-secondary with two years related experience.
• Experience operating audio-visual equipment.
• Must be able to meet start date requirements.

Responsibilities

• Design, organize, and execute CVM events.
• Create and process registrations, invoices and receipts.
• Promote events and recruit sponsors.
• Maintain accurate reports and sponsorship database.
• Support both face-to-face and virtual events.

Skills

Customer service

Interpersonal skills

Written & verbal communication

Leadership

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Audio-visual equipment

Job description

Campus

OSU-Stillwater

Contact Name & Email

Lucy Kershaw, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.45 - $21.00

Hourly

About this Position

The Event Specialist serves as operations and event management facilitator with various responsibilities for designing, organizing, supporting, and executing events for CVM. This position provides supervision, direction, and training for the student workers.

This position should demonstrate strong organizational, supervisory, and leadership skills. It designs, implements, and evaluates procedures, policies, and practices to ensure accurate and thorough work, which also produces high levels of customer service. The Event Specialist will recommend and schedule events, including venue, catering, and attendee experience. The specialist is responsible for creating and processing registration, invoices and receipts. The specialist is responsible for promoting the events. The specialist is responsible for ensuring that relevant, accurate and thorough reports are produced. The specialist will actively recruit sponsors and exhibitors for events, and maintain a sponsorship database. The specialist may assist with both face-to-face and virtual events and preforms all other duties as assigned.

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities. This position presents exposure to high pressure and stress related situations, as well as possible confrontation with guests.This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date) and four years of related experience

  OR

  Two years of post secondary education and two years of related experience.

  Must have experience working with audio visual equipment.

Preferred Qualifications

• Bachelor's

  Ag Communications, business, hospitality, or related field

• Six years customer service, exceptional interpersonal skills, excellent written and verbal communication skills, and experience in managing full-time employees.

Working Conditions

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities. This position presents exposure to high pressure and stress related situations, as well as possible confrontation with guests.

This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.