Event Specialist

Ohio State University; Columbus (OH); On-site; USD 24,000 - 35,000; Full time

Job summary

The Ohio State University is seeking an Event Specialist on the Columbus campus for a term, full-time appointment up to three years. The role supports event managers, coordinates operations, and manages a portfolio of smaller events with ROI planning and vendor negotiations.

You will contribute to on-site event delivery, budget monitoring, surveys, and data capture in TAS, while collaborating with fundraising and engagement teams. Strong MS Office skills and customer focus are essential.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• One year of event planning or related experience preferred.
• Strong customer service, organizational, and multitasking abilities.

Responsibilities

• Provide on-site support for events, registration, and attendee guidance.
• Coordinate vendor relations, budgeting, and data capture in TAS.
• Assist with planning, set-up, tear-down, and follow-up surveys.

Skills

Customer service

Organization

Multi-tasking

Time management

Event coordination

Education

Bachelor's degree in an appropriate field

Tools

Microsoft Office

TAS

Job description

Event Specialist# Careers## Event SpecialistApply: Columbus Campus: Full time: Posted Today: R161233Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Event Specialist## Department:Advancement | Events**Position Overview**This is a term, full-time position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the Advancement Events Specialist plays an important support role within the Advancement Events team by supporting the department's Managers, Assistant Directors and Director with tasks related to both upcoming events and the department's operations. Additionally, the Advancement Events Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts. Also provides on-site assistance for other departmental events as needed. The Advancement Events Specialist is expected to have strong customer service, organizational, multi-tasking, and time management skills, and experience working with Microsoft Office.All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.**Duties and Responsibilities**70%Operations and Office support: Supports event managers or leadership with various event related tasks such as vendor relations and internal partner support coordination. Executes event related and operational tasks including ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), sending and reviewing (RFPs), making sure data is captured in customer relationship management system (TAS), budget tracking, and sending surveys and compiling results, entering fiscal requests for event partners. Provides on-site assistance with other departmental events as needed including set-up, registration, greeting, directional, tear-down; performs other duties as assigned. 20%Develops plans, makes decisions, and implements a portfolio of smaller scale events;Acts as planner and central contact and decision maker for all things related to owned events, establishes event goals/objectives with input from event owner and develops follow up plans to ensure ROI.Prepares budget and monitors expenses for assigned events.Communicates with both internal and external partners to ensure event success.Negotiates contracts with outside vendors and makes sure data is captured in TAS. 10%Works on special projects and other duties as assigned.**Required Qualifications*** Bachelor's degree in an appropriate field* One (1) year of event planning experience or an equivalent combination of education and experience.* Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.* Ability to work a flexible schedule including evenings and weekends.**Desired Qualifications** *(**We’re committed to building a team that reflects a variety of skills and experiences and encourage you to apply even if your experience does not align perfectly)** Experience in planning events in a university setting.* Experience in Advancement Events and Alumni Association settingsThe Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.**You Need to Know**Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.## Additional Information:To learn more about the Office of External Affairs, please visit **Advancement Careers****.**The budget for this position is up to $21.35 an hour. The offer for this position will be based on internal equity and the candidate's qualifications.Function: Marketing and CommunicationsSub-function: Event ManagementCareer Band: Individual Contributor - SpecializedCareer Level: S1 Entry## Location:Longaberger Alumni House (0022)## Position Type:Term (Fixed Term)## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***