Event Specialist (6278)

Three Saints Bay, LLC; Crane (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

Ocean Bay, LLC in Crane, Indiana seeks an Event Specialist to plan and execute virtual and in-person events, ceremonies, trade shows, and meetings. You will serve as primary coordinator for end-to-end logistics, including setup, catering, transportation, invitations, and on-site execution.

Responsibilities include managing displays, attendee materials, RSVP tracking, and inventory of supplies while ensuring seamless coordination with clients and vendors.

Qualifications

• High School Diploma or Associate's Degree required.
• 2-7 years of experience in events or related field.

Responsibilities

• Plan, coordinate, and execute virtual and in-person events, ceremonies, trade shows, and meetings.
• Manage end-to-end logistics: setup/tear-down, catering, transportation, guest lists, and printed materials.
• Develop agendas, manage welcome packets, RSVP tracking, and day-of execution.
• Support displays, exhibits, and conference media; track and replenish supplies.

Skills

Event planning

Logistics coordination

Vendor management

Education

High School Diploma or Associate's

Job description

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an Event Specialist in Crane Indiana.

Position Description:

• Primary point of contact for the planning, coordination, and execution of virtual and in-person events, ceremonies, trade shows, and meetings of varying sizes.
• Manage end-to-end event logistics including facility coordination, preparation; set-up/tear-down, clean-up, catering, transportation, invitee lists, special guests, equipment provision, and printed materials.
• Tour and event support, including agenda development/revisions, welcome packet creation, RSVP tracking, conference space coordination, material shipping/tracking, and day-of execution.
• Provide organizational, building, conference, and symposia support by setting up displays, exhibits, and other conference media
• Track the inventory of specialty supply items (e.g., tablecloths, flags, graphic materials) used during events and notify the client when supplies are low, unusable, or require replacement.

Position Requirements:

• High School Diploma or Associates Required
• 2-7 years’ experience

This position is located in Crane Indiana

The salary range for this position is $40,000 - $55,000

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.