Event Specialist (Event Day Support - Part Time as needed)

Divine Events, LLC; Saint Peters (MO); On-site; USD 25,000 - 33,000; Full time

Job summary

Divine Events, LLC is seeking a creative and detail-oriented Event Specialist to support event strategy, planning, and on-site execution in Saint Peters, Missouri. You will manage planning tasks, coordinate logistics, prepare materials, and ensure client satisfaction across multiple events.

Ideal candidates bring strong customer service experience, excellent communication, the ability to work long hours during events, and a proactive, team-focused mindset.

Qualifications

• Prior experience in customer service is essential.
• Detail-oriented with problem-solving abilities and a proactive approach to tasks.
• Excellent communication and interpersonal skills, with a customer-focused attitude.
• Calm and effective under pressure, able to work long hours on event days.
• A resourceful and flexible team player who can adapt to changing priorities.
• Ability to stay organized in a fast-paced environment and deliver on deadlines.
• Proficient in Microsoft Office.
• Capable of lifting up to 40 pounds and standing for extended periods during events.
• Must have access to a reliable vehicle, laptop, and smartphone.
• Weekend and evening availability required based on event schedule.

Responsibilities

• Support event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setup.
• Manage event documentation, sales paperwork, and inventory tracking.
• Prepare materials for events, including sales materials, giveaways, and marketing materials.
• Support event coordination tasks including the preparation, setup, and breakdown of events.
• Ensure that all details meet client expectations and resolve any issues that may occur during the event.
• Work collaboratively with team members to ensure all tasks are completed efficiently.
• Ensure all event components are executed as planned, under supervision.
• Assist with client communication during events, ensuring that everything is aligned with their expectations.
• Maintain positive relationships with internal teams and vendors to facilitate efficient event execution.

Skills

Customer service

Detail oriented

Communication

Teamwork

Under pressure

Organizational skills

Microsoft Office

Physical stamina

Flexibility

Weekend hours

Education

Bachelor's degree in Event Management or related field

Tools

Event planning software

Asana

Monday.com

Job description

About Divine Events

At Divine Events, we bring visions to life through thoughtful planning, seamless execution, and unforgettable guest experiences. Our core values are Excellence, Professionalism, Teamwork, and Integrity; these values guide every interaction and event we produce. We are seeking a creative and detail-oriented Event Specialist to support event strategy, planning, and execution.

Key Responsibilities

Responsibilities include, but are not limited to the following:

Planning & Coordination Support

• Support event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setup
• Manage event documentation, sales paperwork, and inventory tracking
• Prepare materials for events, including sales materials, giveaways, and marketing materials

On-Site Event Support

• Support event coordination tasks including the preparation, setup, and breakdown of events
• Ensure that all details meet client expectations and resolve any issues that may occur during the event
• Work collaboratively with team members to ensure all tasks are completed efficiently
• Ensure all event components are executed as planned, under supervision

Client & Team Communication

• Assist with client communication during events, ensuring that everything is aligned with their expectations
• Maintain positive relationships with internal teams and vendors to facilitate efficient event execution

Qualifications & Skills

• Prior experience in customer service is essential
• Detail-oriented with problem-solving abilities and a proactive approach to tasks
• Excellent communication and interpersonal skills, with a customer-focused attitude
• Calm and effective under pressure, able to work long hours on event days
• A resourceful and flexible team player who can adapt to changing priorities
• Ability to stay organized in a fast-paced environment and deliver on deadlines
• Proficient in Microsoft Office
• Capable of lifting up to 40 pounds and standing for extended periods during events
• Must have access to a reliable vehicle, laptop, and smartphone
• Weekend and evening availability required based on event schedule

Preferred Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field.
• Tech-savvy; fast learner on new technologies, applications and systems
• Experience in event planning
• Experience with event planning software
• Experience with planning tools like Asana, Monday.com, or similar