Event Management Lead

Techaxis, Inc.; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Our client, a global tier-1 IT consulting firm, seeks a highly skilled Event Management Lead with 13+ years of experience to plan, coordinate, and flawlessly execute corporate events, conferences, trade shows, and internal programs. This hands-on planner will manage end-to-end logistics, collaborate with vendors and internal teams, and ensure brand standards and policy compliance.

The role requires independent project management, strong communication, and the ability to thrive in a fast-paced

Qualifications

• 13+ years of experience in event planning or trade show management.
• Strong knowledge of event logistics, venue operations, and complex trade show coordination.
• Excellent project management and organizational skills; ability to manage multiple programs simultaneously.

Responsibilities

• Plan and execute corporate events, conferences, trade shows, customer engagements, and internal programs.
• Manage event timelines, project plans, run of show documents, and budget trackers.
• Ensure brand standards and internal policies/procedures are upheld across all event processes and documentation.
• Coordinate vendor relationships and manage on-site setup, attendee experience, and post-event wrap-up.

Skills

Project management

Organizational skills

Communication

Interpersonal skills

Attention to detail

Education

Associates degree or BA in marketing

Job description

Our client is a Global Tier 1 IT consulting firm based out of the United States. They strongly believe global challenges need global solutions. They are continually engaged with employees, clients, partners, public institutions, and community organizations across the world to step up and rise to the occasion.

Job Description

About the Role

Position Overview We are seeking a highly skilled and detail oriented Event Management Lead with 13+ years of experience to support the planning, coordination, and flawless execution of corporate events, conferences, trade shows, customer engagements, and internal programs. This individual will serve as a hands on planner responsible for end to end event logistics while collaborating closely with internal stakeholders, vendors, and cross functional teams. The ideal candidate brings strong operational rigor, excellent communication skills, deep trade show execution knowledge, and a passion for delivering exceptional event experiences. While this is not a people management role, it requires someone who can independently manage complex projects, adhere to internal policies and procedures, contribute ideas, and thrive within a fast paced team environment.

Responsibilities

• Key Responsibilities
• Event Planning & Execution
• Support the full life cycle of events, including concept development, logistics planning, on site execution, and post event wrap up.
• Manage event timelines, project plans, run of show documents, and budget trackers.
• Ensure brand standards and internal policies/procedures are upheld across all event processes and documentation.
• Execute trade show logistics including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre show/post show operations.
• Work with third party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors, etc.) to obtain competitive quotes and high quality services.
• Support contract review, negotiation, and invoice reconciliation.
• Maintain strong vendor relationships and ensure performance meets expectations.
• Stakeholder & Team Collaboration
• Participate in internal planning calls, providing clear updates and capturing action items.
• Support internal stakeholders through organized documentation, timely communication, and proactive follow through.
• Ensure alignment with internal compliance requirements, procurement processes, finance protocols, and operational standards.
• Logistics & Operations
• Prepare event materials including signage, floor plans, attendee guides, and printed collateral.
• Manage on site setup, execution, attendee experience, exhibitor needs, and real time issue resolution.
• Coordinate asset management, warehousing, and trade show booth logistics.
• Post Event Work
• Conduct post event wrap up including vendor reconciliation, event reporting, cost analysis, and lessons learned.
• Maintain event documentation, templates, and tools to support process consistency and adherence to internal policies.

Qualifications

• 13+ years of experience in event planning or trade show management, ideally in corporate or agency environments.
• Strong knowledge of event logistics, venue operations, and complex trade show coordination.
• Excellent project management and organizational skills; ability to manage multiple programs simultaneously.
• Exceptional communication and interpersonal skills.
• Experience managing and adhering to internal corporate policies, procedures, procurement processes, and budget guidelines.
• Ability to work on site at events, including evenings or weekends - around 30%.
• Calm under pressure, solutions oriented, and highly resourceful.
• High attention to detail and commitment to delivering best in class experiences.
• Associates degree or BA in marketing preferred.
• [phone]

Equal Opportunity Statement

Equal Opportunity Statement: Our clients provide equal opportunities to all its employees and all qualified applicants for employment, without regard to their race, caste, religion, color, ancestry, marital status, sex, age, nationality, disability, and veteran status. Employees of our clients are treated with dignity and in accordance with their policy to maintain a work environment free of sexual harassment, whether physical, verbal, or psychological. Employee policies and practices are administered in a manner that would ensure that in all matters equal opportunity is provided to those eligible and the decisions are merit-based.