Event Specialist

Randstad USA; Cambridge (MA); On-site; USD 48,000 - 55,000; Full time

Job summary

Randstad USA is partnering with a prestigious, mission-driven policy research institution to recruit a proactive and detail-oriented Event Specialist. You will serve as the primary operational engine for internal and external convenings, managing the full lifecycle of virtual, hybrid, and in-person events.

Based in a close-knit team, you will translate organizational goals into seamless, high-impact events, coordinating registration, speakers, run-of-show, budgets, and vendor logistics while

Qualifications

• Direct all operational phases for assigned events, including registration, speaker coordination, run-of-shows, and travel logistics.
• Lead live operations for in-person and virtual/hybrid convenings, ensuring technical setups and logistics run without friction.
• Draft vendor contracts, manage logistics budgets, process expense reports, and complete post-event financial reconciliation in accordance with internal policies.
• Serve as the main point of contact for internal staff, external partners, speakers, and vendors across all phases of event planning and execution.
• Support cross-departmental initiatives, help build process documentation, and optimize workflows in project management software.
• Partner with senior team members to support large-scale, high-visibility flagship convenings.

Responsibilities

• Direct all operational phases for events, including registration, speaker coordination, run-of-shows, and travel logistics.
• Lead live operations for in-person and virtual/hybrid convenings with smooth technical setups.
• Draft vendor contracts, manage budgets, and reconcile expenses per internal policies.
• Serve as main contact for staff, partners, speakers, and vendors across event planning.
• Support cross-departmental initiatives and optimize workflows in project management software.
• Assist in coordinating large-scale, flagship events with senior team members.

Skills

Event Coordination

Customer Service

MS-OFFICE

flexible schedule

Punctuality

Calendar management

Mail merge

Asana

Event Management

Administrative Duties

Education

High School

Tools

MS-Office

Job description

Randstad is partnering with a prestigious, mission-driven policy research institution to recruit a proactive and detail-oriented Event Specialist. In this role, you will serve as the primary operational engine for internal and external convenings, managing the full lifecycle of virtual, hybrid, and in-person events.

Working closely with a collaborative, close-knit team of three under hands-on leadership, you will partner directly with program teams to translate organizational goals into seamless, high-impact events.

Salary: $35 - $40 per hour

Shift: First

Work hours: 7 AM - 4 PM

Education: High School

Responsibilities

• Direct all operational phases for assigned events, including registration, speaker coordination, run-of-shows, and travel logistics.
• Lead live operations for both in-person and virtual/hybrid convenings, ensuring technical setups and logistics run without friction.
• Draft vendor contracts, manage logistics budgets, process expense reports, and complete post-event financial reconciliation in accordance with internal policies.
• Serve as the main point of contact for internal staff, external partners, speakers, and vendors across all phases of event planning and execution.
• Support cross-departmental initiatives, help build process documentation, and optimize workflows in project management software.
• Partner with senior team members to support large-scale, high-visibility flagship convenings.

Essential Functions

• manual lifting up to 10lbs
• working weekends

Skills

• Event Coordination
• Customer Service
• MS-OFFICE
• flexible schedule
• Punctuality
• Calendar management
• Mail merge
• Asana
• Event Management
• Administrative Duties

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Experience

• Experienced
• 3 years

Education

• High School