Event Operations Lead - Hybrid & In-Person

Randstad USA; Cambridge (MA); On-site; USD 48,000 - 55,000; Full time

Job summary

Randstad USA is partnering with a prestigious, mission-driven policy research institution to recruit a proactive and detail-oriented Event Specialist. You will serve as the primary operational engine for internal and external convenings, managing the full lifecycle of virtual, hybrid, and in-person events.

Based in a close-knit team, you will translate organizational goals into seamless, high-impact events, coordinating registration, speakers, run-of-show, budgets, and vendor logistics while

Qualifications

• Direct all operational phases for assigned events, including registration, speaker coordination, run-of-shows, and travel logistics.
• Lead live operations for in-person and virtual/hybrid convenings, ensuring technical setups and logistics run without friction.
• Draft vendor contracts, manage logistics budgets, process expense reports, and complete post-event financial reconciliation in accordance with internal policies.
• Serve as the main point of contact for internal staff, external partners, speakers, and vendors across all phases of event planning and execution.
• Support cross-departmental initiatives, help build process documentation, and optimize workflows in project management software.
• Partner with senior team members to support large-scale, high-visibility flagship convenings.

Responsibilities

• Direct all operational phases for events, including registration, speaker coordination, run-of-shows, and travel logistics.
• Lead live operations for in-person and virtual/hybrid convenings with smooth technical setups.
• Draft vendor contracts, manage budgets, and reconcile expenses per internal policies.
• Serve as main contact for staff, partners, speakers, and vendors across event planning.
• Support cross-departmental initiatives and optimize workflows in project management software.
• Assist in coordinating large-scale, flagship events with senior team members.

Skills

Event Coordination

Customer Service

MS-OFFICE

flexible schedule

Punctuality

Calendar management

Mail merge

Asana

Event Management

Administrative Duties

Education

High School

Tools

MS-Office

Job description

Randstad USA is partnering with a prestigious, mission-driven policy research institution to recruit a proactive and detail-oriented Event Specialist. You will serve as the primary operational engine for internal and external convenings, managing the full lifecycle of virtual, hybrid, and in-person events.

Based in a close-knit team, you will translate organizational goals into seamless, high-impact events, coordinating registration, speakers, run-of-show, budgets, and vendor logistics while