Administrative & Operations Coordinator (Events & Travel)

Talentify; Medford (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Talentify is seeking an experienced Administrative Assistant to deliver a broad range of administrative services for department managers. The role requires autonomy, adaptability, and strong teamwork to support multiple projects and departments.

White City, OR-based, full-time position with a comprehensive benefits package. Responsibilities include editing communications, coordinating meetings, travel planning, processing expenses, and assisting with other admin duties as needed.

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered.
• At least one year of experience as administrative assistant.
• At least one year of meeting and event planning experience.
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment.
• Be highly organized with exceptional time management skills.
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Skills

Meeting & event planning

Administrative support

Time management

Organizational skills

Prioritization

Communication

Self-motivation

Independence

Multitasking

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Talentify is seeking an experienced Administrative Assistant to deliver a broad range of administrative services for department managers. The role requires autonomy, adaptability, and strong teamwork to support multiple projects and departments.

White City, OR-based, full-time position with a comprehensive benefits package. Responsibilities include editing communications, coordinating meetings, travel planning, processing expenses, and assisting with other admin duties as needed.