Event Planning Manager - Hospitality

Placements24; Redmond (WA); Hybrid; USD 21,000 - 43,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional development

Prestigious brand

Creative environment

Job summary

Placements24 is seeking an experienced Event Planning Manager to lead its hospitality events division in Welkom. You will conceptualize, plan, and execute a diverse range of events, manage vendor relationships, and ensure flawless on-site execution.

The role offers a hybrid work model, opportunities to work with a premier hospitality brand, and a dynamic team focused on delivering memorable events for clients.

Qualifications

• Minimum of 5 years of experience in event planning, preferably within the hospitality or catering industry.
• Proven ability to manage multiple complex events simultaneously, from conception to completion.
• Excellent negotiation, vendor management, and client relationship skills.
• Strong understanding of event logistics, including venue selection, layout design, and production.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.

Responsibilities

• Conceptualize, plan, and execute a variety of hospitality events, ensuring they meet client objectives and brand standards.
• Manage event budgets meticulously, tracking expenses and ensuring profitability while maintaining quality.
• Source and negotiate with vendors, including caterers, decorators, entertainers, and AV providers.
• Develop detailed event timelines, floor plans, and run sheets for seamless on-site execution.
• Liaise with clients throughout the planning process, providing regular updates and managing expectations.
• Supervise on-site event staff and volunteers to ensure exceptional service delivery and guest satisfaction.

Skills

Vendor negotiation

Client relationship management

Project coordination

Attention to detail

Tools

Event management software

Job description

About the Role

Our client is looking for a detail-oriented and creative Event Planning Manager to lead their hospitality events division in Welkom. This role involves conceptualizing, planning, and executing a diverse range of events, from intimate gatherings to large-scale functions. You will work closely with clients to understand their vision, manage budgets, coordinate with vendors, and ensure flawless execution on the day. This position offers a unique opportunity to shape memorable experiences for clients, manage a dynamic team, and contribute to the success of a premier hospitality provider in the Free State, blending strategic planning with hands-on event management.

Key Responsibilities

• Conceptualize, plan, and execute a variety of hospitality events, ensuring they meet client objectives and brand standards.
• Manage event budgets meticulously, tracking expenses and ensuring profitability while maintaining quality.
• Source and negotiate with vendors, including caterers, decorators, entertainers, and AV providers.
• Develop detailed event timelines, floor plans, and run sheets for seamless on-site execution.
• Liaise with clients throughout the planning process, providing regular updates and managing expectations.
• Supervise on-site event staff and volunteers to ensure exceptional service delivery and guest satisfaction.

Requirements

• Minimum of 5 years of experience in event planning, preferably within the hospitality or catering industry.
• Proven ability to manage multiple complex events simultaneously, from conception to completion.
• Excellent negotiation, vendor management, and client relationship skills.
• Strong understanding of event logistics, including venue selection, layout design, and production.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite.

Benefits

• Competitive salary and bonus structure reflecting the importance of the role.
• Hybrid work model offering a balance between office-based collaboration and remote flexibility.
• Opportunities for professional development and attending industry events.
• Be part of a well-respected hospitality brand recognized for excellence in Welkom.
• A creative and dynamic work environment where you can leave your mark on unforgettable events.