Event Catering Coordinator

Placements24; Willows (CA); Hybrid; USD 40,000 - 70,000; Full time

Benefits offered by this job

Hybrid work

Career development

Team culture

Variety of events

Competitive pay

Job summary

Our client in Welkom is seeking a detail-oriented Event Catering Coordinator to manage multiple catering events from inquiry to post-event follow-up. You will liaise with clients and vendors, plan menus, staffing, and run sheets, and ensure seamless service.

This role values organization, strong communication, and precise execution, with a hybrid work setup and opportunities for growth in the hospitality industry.

Qualifications

• Proven experience in event coordination or hospitality.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills with a customer-centric approach.
• Proficiency with event management software and standard office applications.

Responsibilities

• Coordinate all event logistics: scheduling, staffing, menu finalization, and vendor management.
• Serve as primary client contact, ensuring clear communication throughout planning.
• Develop detailed event run sheets and inform stakeholders of requirements and timelines.
• Oversee on-site execution for smooth operations and timely service.
• Manage budgets, track expenses, and process invoices.
• Conduct post-event debriefs to gather feedback and identify improvements.

Skills

Event coordination

Hospitality

Customer service

Vendor management

Budgeting

Tools

Event management software

Job description

About the Role

Our client is seeking a detail-oriented and proactive Event Catering Coordinator to join their team in Welkom . This role is integral to the successful planning and execution of diverse catering events, ensuring a seamless experience for clients and guests. You will manage multiple events concurrently, liaise with clients and vendors, and oversee the logistical aspects from initial inquiry through to post-event follow-up. This is an excellent opportunity for an organized individual with a passion for hospitality to contribute to memorable events, working in a collaborative environment that values precision and client satisfaction.

Key Responsibilities

• Coordinate all logistical elements of catering events, including scheduling, staffing, menu finalization, and vendor management.
• Serve as the primary point of contact for clients, addressing their needs and ensuring clear communication throughout the planning process.
• Develop detailed event run sheets and ensure all stakeholders are informed of event requirements and timelines.
• Oversee on-site event execution to ensure smooth operations and timely service delivery.
• Manage event budgets, track expenses, and process invoices accurately.
• Conduct post-event debriefs with clients and internal teams to gather feedback and identify areas for improvement.

Requirements

• Proven experience in event coordination or hospitality, with a strong understanding of catering operations.
• Exceptional organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a customer‑centric approach.
• Proficiency in using event management software and standard office applications.
• Ability to work effectively under pressure and adapt to changing event needs.

Benefits

• Competitive annual salary, reflecting your skills and experience.
• Hybrid work arrangement offering a blend of office and remote flexibility.
• Opportunities for professional growth and development within the catering industry.
• A supportive team culture focused on delivering exceptional client experiences.
• Exposure to a wide variety of unique and exciting events.