Event Coordinator

Placements24; The Islands (MS); On-site; USD 15,000 - 22,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Travel opportunities

Vibrant environment

Job summary

Placements24 is seeking an experienced Event Coordinator to plan and execute a variety of events in and around Paarl, handling planning, budgeting, vendor coordination, and on-site execution to reflect positively on the client’s brand.

The role offers growth in the Cape Winelands, with opportunities to work at unique venues, travel regionally for site visits, and join a vibrant, supportive team focused on delivering memorable experiences.

Qualifications

• Bachelor’s degree or equivalent in Hospitality Management, Marketing, Communications, or related field.
• Minimum of 3 years of experience in event planning and coordination.
• Strong organizational and multi-tasking capabilities.
• Excellent negotiation and vendor management skills.
• Excellent communication and problem-solving abilities.

Responsibilities

• Plan, organize, and manage all aspects of events including venue, catering, entertainment, and staffing.
• Develop detailed event budgets and manage expenses to ensure profitability.
• Coordinate with vendors, suppliers, and sponsors to negotiate contracts and timely service delivery.
• Oversee on-site event operations and troubleshoot issues for seamless execution.
• Conduct post-event evaluations and analyze results to inform future events.

Skills

Event planning

Vendor management

Budget management

Communication

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Marketing

Bachelor's degree in Communications

Job description

About the Role

Our client is seeking a highly organized and detail-oriented Event Coordinator to manage and execute a variety of events in and around Paarl . This role requires someone with a passion for creating memorable experiences, from initial planning and budgeting to on-site execution and post-event analysis. You will liaise with vendors, manage logistics, and ensure that every event runs smoothly and successfully, reflecting positively on the client's brand. This is a dynamic position for a proactive individual looking to grow their career in event management within the scenic Cape Winelands region, contributing to the success of significant local and corporate gatherings.

Key Responsibilities

• Plan, organize, and manage all aspects of events, including venue selection, catering, entertainment, and staffing.
• Develop detailed event budgets and manage expenses to ensure profitability and adherence to financial targets.
• Coordinate with vendors, suppliers, and sponsors to negotiate contracts and ensure timely delivery of services.
• Oversee on-site event operations, troubleshooting any issues that may arise to ensure seamless execution.
• Conduct post-event evaluations, gathering feedback and analyzing results to improve future events.

Requirements

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 3 years of experience in event planning and coordination.
• Proven ability to manage multiple projects simultaneously with excellent organizational skills.
• Strong negotiation and vendor management skills.
• Excellent communication, interpersonal, and problem-solving abilities.

Benefits

• Competitive salary and potential for overtime compensation.
• Comprehensive health and wellness benefits.
• Opportunities to work at unique and prestigious venues in the Paarl area.
• Travel opportunities within the region for event site visits and execution.
• A vibrant and supportive work environment focused on delivering exceptional experiences.