Event Coordinator - Welkom

Placements24; United States; Hybrid; USD 11,000 - 16,000; Full time

Benefits offered by this job

Competitive salary package

Flexible remote working arrangements

Home office setup allowance

Exposure to dynamic industry

Job summary

Placements24 is seeking a creative and detail-oriented Event Coordinator to plan, execute, and manage a variety of client events in Welkom, Free State. The role blends strong virtual collaboration with occasional on-site setup to ensure flawless delivery from concept to completion.

You will develop concepts, timelines, and budgets, source and liaise with vendors, and oversee setup, execution, and post-event evaluations.

Qualifications

• Minimum 3 years of experience in event planning and coordination.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event planning software and virtual collaboration tools.
• Creative thinking and a keen eye for detail.

Responsibilities

• Plan, organize, and execute various events, including conferences, banquets, and corporate functions.
• Develop event concepts, themes, and detailed timelines in collaboration with clients.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Source and liaise with vendors, including caterers, decorators, and entertainment providers.
• Oversee event setup, execution, and breakdown, ensuring all logistical aspects are managed efficiently.
• Conduct post-event evaluations and client debriefings to gather feedback for future improvements.

Skills

Event planning

Vendor management

Budget management

Virtual collaboration tools

Organizational skills

Tools

Event planning software

Job description

About the Role

Our client seeks a creative and detail-oriented Event Coordinator to manage and execute a variety of events for their clients in Welkom, Free State . This role will involve conceptualizing events, managing budgets, coordinating vendors, and ensuring seamless execution from start to finish. While the role is primarily remote, requiring excellent virtual communication and organizational skills, occasional on-site presence may be necessary for key event phases or final setup. You will be responsible for delivering memorable and successful events that meet client objectives and exceed expectations.

Key Responsibilities

• Plan, organize, and execute various events, including conferences, banquets, and corporate functions.
• Develop event concepts, themes, and detailed timelines in collaboration with clients.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Source and liaise with vendors, including caterers, decorators, and entertainment providers.
• Oversee event setup, execution, and breakdown, ensuring all logistical aspects are managed efficiently.
• Conduct post-event evaluations and client debriefings to gather feedback for future improvements.

Requirements

• Minimum 3 years of experience in event planning and coordination, preferably within the hospitality or tourism industry.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event planning software and virtual collaboration tools.
• Creative thinking and a keen eye for detail.

Benefits

• Competitive salary package.
• Flexible remote working arrangements.
• Opportunity to work on diverse and exciting events.
• Allowance for home office setup.
• Exposure to dynamic and fast-paced industry.