Event & Hospitality Coordinator

SourcePro Search, LLC; Fort Lauderdale (FL); Hybrid; USD 42,000 - 66,000; Full time

Job summary

SourcePro Search, LLC in Fort Lauderdale is seeking an Event & Hospitality Coordinator to manage on-site and off-site functions across South Florida and beyond.

You'll coordinate calendars, setups, catering, and vendor engagement while tracking RSVPs and logistics. Strong MS Office skills and professional communication with attorneys, clients, and executives are essential. This hybrid role supports both Fort Lauderdale and Miami offices.

Qualifications

• Experience coordinating on-site and off-site events.
• Proficiency with MS Office; familiarity with Zoom and marketing tools.
• Excellent communication with attorneys, clients and executives.
• Hybrid work presence in Fort Lauderdale and Miami offices.

Responsibilities

• Coordinate on-site and off-site events in South Florida and beyond.
• Manage conference room calendars, meeting setups, food & beverage, and inventory.
• Track RSVPs, manage event spreadsheets, and assist pre/post-event logistics.
• Collaborate with vendors, handle order tracking, and maintain records in Excel, Outlook, and MS Teams.
• Provide on-site event support including registrations, booths, and engagement events.
• Work with Facilities, Office Services, and Reception for seamless operations.

Skills

Event coordination

Vendor management

MS Office

Communication

Client interaction

Tools

Zoom

Canva

Asana

Vuture/Marketo/Eloqua

Job description

Event & Hospitality Coordinator – Fort Lauderdale

What You’ll Do:

• Coordinate and execute on-site and off-site events and hospitality functions in South Florida and other states.
• Manage conference room calendars, meeting setups, food and beverage service, and inventory.
• Track RSVPs, manage event spreadsheets, and support pre- and post-event logistics.
• Work with vendors, handle order tracking, and maintain departmental records in Excel, Outlook, and MS Teams.
• Provide on-site event support including registration tables, booths, and firm community/employee engagement events.
• Collaborate with Facilities, Office Services, and Reception to ensure seamless operations.

What You’ll Bring:

• Strong event coordination and hospitality experience, preferably in a professional services environment.
• Proficiency with MS Office (Excel, Outlook, Teams) required; knowledge of Zoom, Vuture/Marketo/Eloqua, Canva, or Asana a plus.
• Excellent communication skills for direct interaction with attorneys, clients, and executives.
• Ability to manage logistics, vendor relations, and data tracking efficiently.
• Flexible to work in both Fort Lauderdale and Miami offices (1–2 days per week).
• Professionalism and client-facing experience required.